[IMC] October Board Meeting Minutes
David Green
davegreen84 at yahoo.com
Fri Oct 26 18:59:23 UTC 2012
Minutes for IMC Board Meeting
October 23, 2012
IMC Community Room; Time: 6:00 p.m.
Gary Storm, Durl Kruse, Chris Ritzo, Belden Fields, Carol Ammons, David Green, Ricardo Diaz, Danielle Chynweth, Martel Miller, Deloris Henry
Recorder: David Green
A. Additions to proposed agenda
B. Approval of minutes from 9-18-12
Ø By consent
C. Public Comment period (Guests)
D. Operation Manager’s Report (see attachment)
E. Board Committee Reports
1. Finance Committee (see attachments)
· Finance Report: June through October
· AmeriCorps payments will compensate for Tower & building expenses
· Need written policy by Board to disburse Global Funds; Should finance committee initiate? Durl uncomfortable doing this on his own
· Chris: might apply for various tech upgrades
· Mike Lehman is liaison to Global IMC
· Should close that (Global) account
2. Building/Facilities Committee (see attachment)
· Discussion of replacing one or two hot water pumps in our boiler room prior to winter
· New water pump needed, only one works, danger of no heat if remaining one fails
· $23+K for both pumps, $10K for only one
· Suggest additional bids, make part of 2013 budget discussion
· No need for immediate board decision
· TIF/RIF proposal for investment from city, water pump replacement
· TIF/RIF with Urbana high priority item for 2013 budget
· No restriction on local contractors, should look to Danville & Decatur
· Have made updates to thermostats and control boxes as needed
· Should report those issues to Carol
· Still expect UC2B
· Prepare for RFU installation
· Fire inspection 10/22: will address minor issues as needed by end of year
· Chris will need to be replaced as Chair for facilities committee in November
· Chris will continue to be involved in things he started while chair
Danielle: three pieces toward decision regarding water pump repairs:
1. Project new monthly overhead/budget
2. Fundraising piece
3. Harder numbers and clear mandate from board, correct priorities
3. Personnel Committee (see attachment)
· Staffing chart
· Update on staffing recommendations
4. Fundraising Committee
Update on status of grant applications/awards
· Meeting November 6th to talk about income: tech, membership rents, space rental, UPTV—need to respond to being squeezed;
· one more office available, no reason for vacant spaces, top priority of board to fill that space
· Empty parking spaces, rentals
· Media Democracy Grant for $30K will be submitted, would begin 1/1/13; good chance to get some portion of that – relates to MAGNet, outreach and membership development; could also help to fund Carol’s position;
· Also need funds to support position for membership/outreach
5. Program Committee
F. Action Items
1. Board Staff and Committee Actions—from above
G. Discussion Items
1. General Membership Meeting on November 18
a. Governance changes (By-laws; structure document)—
· proposed changes must be announced two weeks prior to General Membership Meeting
· Gary will re-send proposed changes of by-laws to Board
· Possible changes to structure document
· Will propose meeting to finalize proposed changes
· Develop vision piece from retreat (Danielle, Carol, Ricardo)
b. Nomination of Board candidates—must be announced one week prior to GMM
· Encourage to reach out for board membership
· Need committee members to join board
· Need contribution from younger demographic, as well as Asians & immigrants
c. Promotion of attendance at General Membership Meeting
H. Next meeting: November 13, 2012—the GMM is November 18 (NOTE: This is the 2nd Tuesday, not the 3rd)
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