[Imcfest-volunteers] Alcohol at IMCfest 2007...

[dan blah]

Hey all,

So as it is right now BYOB is not allowed at any event at the IMC unless
sanctioned by the Steering Group (the oversight committee of the IMC).
I am hoping to have alcohol at the IMCfest in some fashion.

Our two options (both are going to require approval by the Steering
Group) are to get a temporary liquor license from the Urbana Liquor
Commissioner or come up with a good working BYOB proposal.

The City of Urbana offers a two types of Class T licenses; T-1 is
special event license for existing license holders who want to do an
event outside of their existing licensed location and a T-2 which is a
license for bona fide civic, service, charitable, or other not for
pecuniary profit organizations.

The T-2 license is of course the one we would shoot for and I think we
would have a fairly decent chance of getting it.  Below is a quick
summary of the most important license terms:
1. License is valid for a maximum of two days
2. Application must be completed at least 14 days prior to the event
3. We must state our hours of which liquor is, which is subject to the
same hours of all other licenses
4. No more than two licenses can be issued per calender year


Really the only thing that is restrictive to our plans is the hours
allowed.  The main issue isn't that we have to start selling alcohol at
2AM it is that we have to clear the premise over everyone for "the owner
or manager and custodial personnel" within an hour of 2AM.  This would
of course impede on our tenative plans of having a late night electronic
after party.

Hours of operation section:
http://www.ci.urbana.il.us/urbana/city_code/10301003.HTM

Class T licenses section:
http://www.ci.urbana.il.us/urbana/city_code/10303004.HTM

The other option is to come up with a good BYOB policy.  This policy
needs to be approved by the Steering group and run by the City to ensure
they are satisfied. So... I have some ideas to get us started on a BYOB
policy to tear apart and hopefully end with something to bring to the
Steering group:

1) At the door all IDs are checked and people 21+ get wrist bands on
their right wrist and people under 21 get nice X in permanent marker on
the top of the right hand.
2) All alcohol must be carried in by persons 21+
3) No one person may bring in more than a 12 pack of beer, a single
bottle of wine, or a single bottle of liquor.
3) All alcohol is checked in at the door, given to the bar tender, and a
ticket is given to the person who brought it in.  The ticket will have
the name of the person who brought in the alcohol (as it is on the ID),
a description, and amount of the alcohol brought in.  A tag with the
owners name will be attached to the alcohol.
4) A bar tender will distribute the alcohol from the bar to persons 21+
only.  The bar tender will have a copy of the ticket and tally off when
distributed to insure only what is brought in is given out.
5) Liquor and wine will be be distributed in plastic disposable glasses
6) There will be at least 2 people distributing alcohol, at least one
person checking IDs and creating tickets, at at least 3 people roaming
making sure only people with wrist bands are drinking.
7) All staff handling alcohol must be 21+

This a *very* rough poorly worded description of how I think it should
be handled.  Please tear it apart.

I was also thinking at the bar we could sell non-alcoholic drinks,
mixers, and water.

So what do people think?

Thanks,
--
Daniel