[Imcfest-volunteers] Alcohol at IMCfest 2007...

[dan blah]

I have seen this system work several times with 200+ people.  I think I
did a poor job clarifying the process of what happens when you walk in
with alcohol:

Outside of the main internal doors there are two people one is taking
money and one is checking IDs and marking/wrist banding appropriately.

Right inside the door two people are creating tickets and tagging the
alcohol.

Next the table creating tickets and tagging is the bar itself serviced
by 2 more people.

Although I like the idea of having someone else handle alcohol and agree
that getting a license creates other issues, I am not for sure we will
have the budget to hire a caterer as well as cover their license cost.
We will have to wait and see what Michelle comes back with.

Mike Lehman wrote:
> I have concerns about the IMC taking out a temporary alcohol license.
> This could set a precedent with the city that we would need such a thing
> any time we choose to allow BYOB in the future. This would considerably
> reduce our flexibility to allow BYOB on a case by case basis.
> 
> Also, given the current issues, I've got concerns about managing BYOB
> ourselves for such a big event. While it is some months away, I think it
> will be tough to get our ducks in a row between now and then. It would
> be much better to start off with a series of small events, to practice
> management of BYOB, before depending on doing it at a well-advertsed,
> large event that draws many people over a weekend.
> 
> Let me throw out a third possibility -- have a vendor do it. They could
> get the temp license and not set a precedent about the IMC. They would
> likely have a track record that would give confidence to the city and
> organizers that we can have a good time that includes adult beverages
> without causing problems.
> 
> Another point to consider is making one day's events "family day" -- or
> even a designated portion of a day -- so that people can be assured that
> we want to include everyone without issues like alcohol getting in the way.
> 
> As everyone knows, I'm not anti-fun. I look forward to having a beer or
> two at IMCfest myself. I think Dan's proposal on how to do BYOB is a
> good starting place for when we contemplate BYOB again -- it is going to
> be very difficult to develop our venue to its full potential without
> something like that. But I am leery of being able to put all the pieces
> in place between now and November.
> Mike Lehman
> 
> dan blah wrote:
>> Hey all,
>>
>> So as it is right now BYOB is not allowed at any event at the IMC unless
>> sanctioned by the Steering Group (the oversight committee of the IMC).
>> I am hoping to have alcohol at the IMCfest in some fashion.
>>
>> Our two options (both are going to require approval by the Steering
>> Group) are to get a temporary liquor license from the Urbana Liquor
>> Commissioner or come up with a good working BYOB proposal.
>>
>> The City of Urbana offers a two types of Class T licenses; T-1 is
>> special event license for existing license holders who want to do an
>> event outside of their existing licensed location and a T-2 which is a
>> license for bona fide civic, service, charitable, or other not for
>> pecuniary profit organizations.
>>
>> The T-2 license is of course the one we would shoot for and I think we
>> would have a fairly decent chance of getting it.  Below is a quick
>> summary of the most important license terms:
>> 1. License is valid for a maximum of two days
>> 2. Application must be completed at least 14 days prior to the event
>> 3. We must state our hours of which liquor is, which is subject to the
>> same hours of all other licenses
>> 4. No more than two licenses can be issued per calender year
>>
>>
>> Really the only thing that is restrictive to our plans is the hours
>> allowed.  The main issue isn't that we have to start selling alcohol at
>> 2AM it is that we have to clear the premise over everyone for "the owner
>> or manager and custodial personnel" within an hour of 2AM.  This would
>> of course impede on our tenative plans of having a late night electronic
>> after party.
>>
>> Hours of operation section:
>> http://www.ci.urbana.il.us/urbana/city_code/10301003.HTM
>>
>> Class T licenses section:
>> http://www.ci.urbana.il.us/urbana/city_code/10303004.HTM
>>
>> The other option is to come up with a good BYOB policy.  This policy
>> needs to be approved by the Steering group and run by the City to ensure
>> they are satisfied. So... I have some ideas to get us started on a BYOB
>> policy to tear apart and hopefully end with something to bring to the
>> Steering group:
>>
>> 1) At the door all IDs are checked and people 21+ get wrist bands on
>> their right wrist and people under 21 get nice X in permanent marker on
>> the top of the right hand.
>> 2) All alcohol must be carried in by persons 21+
>> 3) No one person may bring in more than a 12 pack of beer, a single
>> bottle of wine, or a single bottle of liquor.
>> 3) All alcohol is checked in at the door, given to the bar tender, and a
>> ticket is given to the person who brought it in.  The ticket will have
>> the name of the person who brought in the alcohol (as it is on the ID),
>> a description, and amount of the alcohol brought in.  A tag with the
>> owners name will be attached to the alcohol.
>> 4) A bar tender will distribute the alcohol from the bar to persons 21+
>> only.  The bar tender will have a copy of the ticket and tally off when
>> distributed to insure only what is brought in is given out.
>> 5) Liquor and wine will be be distributed in plastic disposable glasses
>> 6) There will be at least 2 people distributing alcohol, at least one
>> person checking IDs and creating tickets, at at least 3 people roaming
>> making sure only people with wrist bands are drinking.
>> 7) All staff handling alcohol must be 21+
>>
>> This a *very* rough poorly worded description of how I think it should
>> be handled.  Please tear it apart.
>>
>> I was also thinking at the bar we could sell non-alcoholic drinks,
>> mixers, and water.
>>
>> So what do people think?
>>
>> Thanks,
>> -- 
>> Daniel
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>>
>>   
> 
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