[Imcfest-volunteers] Alcohol at IMCfest 2007...

[dan blah]

Yeah lets try for the catering route.  Michelle please try and get bids
as soon as you can.  I would like to try and get a rough budget together
within a week or so.

Michelle Shumate wrote:
> If we opt fto do catering, we could ask for the caterer to charge prices
> that allow us to take a percentage.  At the Greencards concert
> (Krannert/Research Park sponsored), a catering company set up to sell
> beverages and organic food.  We might do food and drink as well.  If we
> decide to opt for the catering route, I would be happy to get bids from the
> locals groups in town (Cameron, Michael's, etc.).
> 
> Michelle
> 
> On 8/19/07, Mike Lehman <rebelmike at earthlink.net> wrote:
>> I have concerns about the IMC taking out a temporary alcohol license.
>> This could set a precedent with the city that we would need such a thing
>> any time we choose to allow BYOB in the future. This would considerably
>> reduce our flexibility to allow BYOB on a case by case basis.
>>
>> Also, given the current issues, I've got concerns about managing BYOB
>> ourselves for such a big event. While it is some months away, I think it
>> will be tough to get our ducks in a row between now and then. It would
>> be much better to start off with a series of small events, to practice
>> management of BYOB, before depending on doing it at a well-advertsed,
>> large event that draws many people over a weekend.
>>
>> Let me throw out a third possibility -- have a vendor do it. They could
>> get the temp license and not set a precedent about the IMC. They would
>> likely have a track record that would give confidence to the city and
>> organizers that we can have a good time that includes adult beverages
>> without causing problems.
>>
>> Another point to consider is making one day's events "family day" -- or
>> even a designated portion of a day -- so that people can be assured that
>> we want to include everyone without issues like alcohol getting in the
>> way.
>>
>> As everyone knows, I'm not anti-fun. I look forward to having a beer or
>> two at IMCfest myself. I think Dan's proposal on how to do BYOB is a
>> good starting place for when we contemplate BYOB again -- it is going to
>> be very difficult to develop our venue to its full potential without
>> something like that. But I am leery of being able to put all the pieces
>> in place between now and November.
>> Mike Lehman
>>
>> dan blah wrote:
>>> Hey all,
>>>
>>> So as it is right now BYOB is not allowed at any event at the IMC unless
>>> sanctioned by the Steering Group (the oversight committee of the IMC).
>>> I am hoping to have alcohol at the IMCfest in some fashion.
>>>
>>> Our two options (both are going to require approval by the Steering
>>> Group) are to get a temporary liquor license from the Urbana Liquor
>>> Commissioner or come up with a good working BYOB proposal.
>>>
>>> The City of Urbana offers a two types of Class T licenses; T-1 is
>>> special event license for existing license holders who want to do an
>>> event outside of their existing licensed location and a T-2 which is a
>>> license for bona fide civic, service, charitable, or other not for
>>> pecuniary profit organizations.
>>>
>>> The T-2 license is of course the one we would shoot for and I think we
>>> would have a fairly decent chance of getting it.  Below is a quick
>>> summary of the most important license terms:
>>> 1. License is valid for a maximum of two days
>>> 2. Application must be completed at least 14 days prior to the event
>>> 3. We must state our hours of which liquor is, which is subject to the
>>> same hours of all other licenses
>>> 4. No more than two licenses can be issued per calender year
>>>
>>>
>>> Really the only thing that is restrictive to our plans is the hours
>>> allowed.  The main issue isn't that we have to start selling alcohol at
>>> 2AM it is that we have to clear the premise over everyone for "the owner
>>> or manager and custodial personnel" within an hour of 2AM.  This would
>>> of course impede on our tenative plans of having a late night electronic
>>> after party.
>>>
>>> Hours of operation section:
>>> http://www.ci.urbana.il.us/urbana/city_code/10301003.HTM
>>>
>>> Class T licenses section:
>>> http://www.ci.urbana.il.us/urbana/city_code/10303004.HTM
>>>
>>> The other option is to come up with a good BYOB policy.  This policy
>>> needs to be approved by the Steering group and run by the City to ensure
>>> they are satisfied. So... I have some ideas to get us started on a BYOB
>>> policy to tear apart and hopefully end with something to bring to the
>>> Steering group:
>>>
>>> 1) At the door all IDs are checked and people 21+ get wrist bands on
>>> their right wrist and people under 21 get nice X in permanent marker on
>>> the top of the right hand.
>>> 2) All alcohol must be carried in by persons 21+
>>> 3) No one person may bring in more than a 12 pack of beer, a single
>>> bottle of wine, or a single bottle of liquor.
>>> 3) All alcohol is checked in at the door, given to the bar tender, and a
>>> ticket is given to the person who brought it in.  The ticket will have
>>> the name of the person who brought in the alcohol (as it is on the ID),
>>> a description, and amount of the alcohol brought in.  A tag with the
>>> owners name will be attached to the alcohol.
>>> 4) A bar tender will distribute the alcohol from the bar to persons 21+
>>> only.  The bar tender will have a copy of the ticket and tally off when
>>> distributed to insure only what is brought in is given out.
>>> 5) Liquor and wine will be be distributed in plastic disposable glasses
>>> 6) There will be at least 2 people distributing alcohol, at least one
>>> person checking IDs and creating tickets, at at least 3 people roaming
>>> making sure only people with wrist bands are drinking.
>>> 7) All staff handling alcohol must be 21+
>>>
>>> This a *very* rough poorly worded description of how I think it should
>>> be handled.  Please tear it apart.
>>>
>>> I was also thinking at the bar we could sell non-alcoholic drinks,
>>> mixers, and water.
>>>
>>> So what do people think?
>>>
>>> Thanks,
>>> --
>>> Daniel
>>> _______________________________________________
>>> IMCfest-Volunteers mailing list
>>> IMCfest-Volunteers at lists.ucimc.org
>>> http://lists.chambana.net/cgi-bin/listinfo/imcfest-volunteers
>>>
>>>
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