[Imcfest-volunteers] Alcohol at IMCfest 2007...

[Michelle Shumate]

If we opt fto do catering, we could ask for the caterer to charge prices
that allow us to take a percentage.  At the Greencards concert
(Krannert/Research Park sponsored), a catering company set up to sell
beverages and organic food.  We might do food and drink as well.  If we
decide to opt for the catering route, I would be happy to get bids from the
locals groups in town (Cameron, Michael's, etc.).

Michelle

On 8/19/07, Mike Lehman <rebelmike at earthlink.net> wrote:
>
> I have concerns about the IMC taking out a temporary alcohol license.
> This could set a precedent with the city that we would need such a thing
> any time we choose to allow BYOB in the future. This would considerably
> reduce our flexibility to allow BYOB on a case by case basis.
>
> Also, given the current issues, I've got concerns about managing BYOB
> ourselves for such a big event. While it is some months away, I think it
> will be tough to get our ducks in a row between now and then. It would
> be much better to start off with a series of small events, to practice
> management of BYOB, before depending on doing it at a well-advertsed,
> large event that draws many people over a weekend.
>
> Let me throw out a third possibility -- have a vendor do it. They could
> get the temp license and not set a precedent about the IMC. They would
> likely have a track record that would give confidence to the city and
> organizers that we can have a good time that includes adult beverages
> without causing problems.
>
> Another point to consider is making one day's events "family day" -- or
> even a designated portion of a day -- so that people can be assured that
> we want to include everyone without issues like alcohol getting in the
> way.
>
> As everyone knows, I'm not anti-fun. I look forward to having a beer or
> two at IMCfest myself. I think Dan's proposal on how to do BYOB is a
> good starting place for when we contemplate BYOB again -- it is going to
> be very difficult to develop our venue to its full potential without
> something like that. But I am leery of being able to put all the pieces
> in place between now and November.
> Mike Lehman
>
> dan blah wrote:
> > Hey all,
> >
> > So as it is right now BYOB is not allowed at any event at the IMC unless
> > sanctioned by the Steering Group (the oversight committee of the IMC).
> > I am hoping to have alcohol at the IMCfest in some fashion.
> >
> > Our two options (both are going to require approval by the Steering
> > Group) are to get a temporary liquor license from the Urbana Liquor
> > Commissioner or come up with a good working BYOB proposal.
> >
> > The City of Urbana offers a two types of Class T licenses; T-1 is
> > special event license for existing license holders who want to do an
> > event outside of their existing licensed location and a T-2 which is a
> > license for bona fide civic, service, charitable, or other not for
> > pecuniary profit organizations.
> >
> > The T-2 license is of course the one we would shoot for and I think we
> > would have a fairly decent chance of getting it.  Below is a quick
> > summary of the most important license terms:
> > 1. License is valid for a maximum of two days
> > 2. Application must be completed at least 14 days prior to the event
> > 3. We must state our hours of which liquor is, which is subject to the
> > same hours of all other licenses
> > 4. No more than two licenses can be issued per calender year
> >
> >
> > Really the only thing that is restrictive to our plans is the hours
> > allowed.  The main issue isn't that we have to start selling alcohol at
> > 2AM it is that we have to clear the premise over everyone for "the owner
> > or manager and custodial personnel" within an hour of 2AM.  This would
> > of course impede on our tenative plans of having a late night electronic
> > after party.
> >
> > Hours of operation section:
> > http://www.ci.urbana.il.us/urbana/city_code/10301003.HTM
> >
> > Class T licenses section:
> > http://www.ci.urbana.il.us/urbana/city_code/10303004.HTM
> >
> > The other option is to come up with a good BYOB policy.  This policy
> > needs to be approved by the Steering group and run by the City to ensure
> > they are satisfied. So... I have some ideas to get us started on a BYOB
> > policy to tear apart and hopefully end with something to bring to the
> > Steering group:
> >
> > 1) At the door all IDs are checked and people 21+ get wrist bands on
> > their right wrist and people under 21 get nice X in permanent marker on
> > the top of the right hand.
> > 2) All alcohol must be carried in by persons 21+
> > 3) No one person may bring in more than a 12 pack of beer, a single
> > bottle of wine, or a single bottle of liquor.
> > 3) All alcohol is checked in at the door, given to the bar tender, and a
> > ticket is given to the person who brought it in.  The ticket will have
> > the name of the person who brought in the alcohol (as it is on the ID),
> > a description, and amount of the alcohol brought in.  A tag with the
> > owners name will be attached to the alcohol.
> > 4) A bar tender will distribute the alcohol from the bar to persons 21+
> > only.  The bar tender will have a copy of the ticket and tally off when
> > distributed to insure only what is brought in is given out.
> > 5) Liquor and wine will be be distributed in plastic disposable glasses
> > 6) There will be at least 2 people distributing alcohol, at least one
> > person checking IDs and creating tickets, at at least 3 people roaming
> > making sure only people with wrist bands are drinking.
> > 7) All staff handling alcohol must be 21+
> >
> > This a *very* rough poorly worded description of how I think it should
> > be handled.  Please tear it apart.
> >
> > I was also thinking at the bar we could sell non-alcoholic drinks,
> > mixers, and water.
> >
> > So what do people think?
> >
> > Thanks,
> > --
> > Daniel
> > _______________________________________________
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> > IMCfest-Volunteers at lists.ucimc.org
> > http://lists.chambana.net/cgi-bin/listinfo/imcfest-volunteers
> >
> >
>
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