[UCIMC-Finance] Re: [Imcfest-volunteers] Alcohol at IMCfest
2007...
Mike Lehman
rebelmike at earthlink.net
Wed Aug 22 17:56:27 CDT 2007
Michelle,
There's an IMC in Portland. We're probably a lot less uptight about
things in general and easier to get along with than they are, if that's
who he's talking about.
Mike Lehman
Michelle Shumate wrote:
> I am writing to give my update on the catering calls...Here's the skinny
>
> 1) Michael's- we can buy their box lunches....$7.50/box and sell for a
> margin ($8.50 or $8.00 box). We take the risk, but they can make
> them up for us day to day over the event. They don't do cash bars.
>
> 2) Classic events- no cash bar without food...we buy food and can't
> resell...basically no go here
>
> 3) English Hedgerow- I have a sit down meeting with the owner on Sept.
> 5. I think that this is the best option for a few reasons. 1)
> Organic eats and corn-based wrappers that break down (environmentally
> conscious food is their niche) 2) Willing, if exposure is good, to
> potentially carry all the risks and act as a concession for beverage
> and food (they did this at the Greencards concert). This makes them
> no profit, but just getting started, need publicity, and they like our
> mission. On the down-side, we have no potential to make a margin if
> we take no risks. 3) We buy food and charge a mark up as fund raiser
> and they handle drinks. This puts some of the risk on us (people may
> not eat all the food we buy), but creates another opportunity for fund
> raising. I haven't given him a firm answer on 2 or 3 (knew I needed
> to chat with people). I think this group is the way to go. He used
> to be involved with similarly aligned groups in Portland (I will
> figure out what that means on my face-to-face meet up).
>
> Let me know what you think!
>
> Michelle
>
> On 8/19/07, *dan blah* <blah at chambana.net <mailto:blah at chambana.net>>
> wrote:
>
> I have seen this system work several times with 200+ people. I
> think I
> did a poor job clarifying the process of what happens when you
> walk in
> with alcohol:
>
> Outside of the main internal doors there are two people one is taking
> money and one is checking IDs and marking/wrist banding appropriately.
>
> Right inside the door two people are creating tickets and tagging the
> alcohol.
>
> Next the table creating tickets and tagging is the bar itself serviced
> by 2 more people.
>
> Although I like the idea of having someone else handle alcohol and
> agree
> that getting a license creates other issues, I am not for sure we
> will
> have the budget to hire a caterer as well as cover their license cost.
> We will have to wait and see what Michelle comes back with.
>
> Mike Lehman wrote:
> > I have concerns about the IMC taking out a temporary alcohol
> license.
> > This could set a precedent with the city that we would need such
> a thing
> > any time we choose to allow BYOB in the future. This would
> considerably
> > reduce our flexibility to allow BYOB on a case by case basis.
> >
> > Also, given the current issues, I've got concerns about managing
> BYOB
> > ourselves for such a big event. While it is some months away, I
> think it
> > will be tough to get our ducks in a row between now and then. It
> would
> > be much better to start off with a series of small events, to
> practice
> > management of BYOB, before depending on doing it at a
> well-advertsed,
> > large event that draws many people over a weekend.
> >
> > Let me throw out a third possibility -- have a vendor do it.
> They could
> > get the temp license and not set a precedent about the IMC. They
> would
> > likely have a track record that would give confidence to the
> city and
> > organizers that we can have a good time that includes adult
> beverages
> > without causing problems.
> >
> > Another point to consider is making one day's events "family
> day" -- or
> > even a designated portion of a day -- so that people can be
> assured that
> > we want to include everyone without issues like alcohol getting
> in the way.
> >
> > As everyone knows, I'm not anti-fun. I look forward to having a
> beer or
> > two at IMCfest myself. I think Dan's proposal on how to do BYOB
> is a
> > good starting place for when we contemplate BYOB again -- it is
> going to
> > be very difficult to develop our venue to its full potential without
> > something like that. But I am leery of being able to put all the
> pieces
> > in place between now and November.
> > Mike Lehman
> >
> > dan blah wrote:
> >> Hey all,
> >>
> >> So as it is right now BYOB is not allowed at any event at the
> IMC unless
> >> sanctioned by the Steering Group (the oversight committee of
> the IMC).
> >> I am hoping to have alcohol at the IMCfest in some fashion.
> >>
> >> Our two options (both are going to require approval by the Steering
> >> Group) are to get a temporary liquor license from the Urbana
> Liquor
> >> Commissioner or come up with a good working BYOB proposal.
> >>
> >> The City of Urbana offers a two types of Class T licenses; T-1 is
> >> special event license for existing license holders who want to
> do an
> >> event outside of their existing licensed location and a T-2
> which is a
> >> license for bona fide civic, service, charitable, or other not for
> >> pecuniary profit organizations.
> >>
> >> The T-2 license is of course the one we would shoot for and I
> think we
> >> would have a fairly decent chance of getting it. Below is a quick
> >> summary of the most important license terms:
> >> 1. License is valid for a maximum of two days
> >> 2. Application must be completed at least 14 days prior to the
> event
> >> 3. We must state our hours of which liquor is, which is subject
> to the
> >> same hours of all other licenses
> >> 4. No more than two licenses can be issued per calender year
> >>
> >>
> >> Really the only thing that is restrictive to our plans is the hours
> >> allowed. The main issue isn't that we have to start selling
> alcohol at
> >> 2AM it is that we have to clear the premise over everyone for
> "the owner
> >> or manager and custodial personnel" within an hour of
> 2AM. This would
> >> of course impede on our tenative plans of having a late night
> electronic
> >> after party.
> >>
> >> Hours of operation section:
> >> http://www.ci.urbana.il.us/urbana/city_code/10301003.HTM
> >>
> >> Class T licenses section:
> >> http://www.ci.urbana.il.us/urbana/city_code/10303004.HTM
> >>
> >> The other option is to come up with a good BYOB policy. This
> policy
> >> needs to be approved by the Steering group and run by the City
> to ensure
> >> they are satisfied. So... I have some ideas to get us started
> on a BYOB
> >> policy to tear apart and hopefully end with something to bring
> to the
> >> Steering group:
> >>
> >> 1) At the door all IDs are checked and people 21+ get wrist
> bands on
> >> their right wrist and people under 21 get nice X in permanent
> marker on
> >> the top of the right hand.
> >> 2) All alcohol must be carried in by persons 21+
> >> 3) No one person may bring in more than a 12 pack of beer, a
> single
> >> bottle of wine, or a single bottle of liquor.
> >> 3) All alcohol is checked in at the door, given to the bar
> tender, and a
> >> ticket is given to the person who brought it in. The ticket
> will have
> >> the name of the person who brought in the alcohol (as it is on
> the ID),
> >> a description, and amount of the alcohol brought in. A tag
> with the
> >> owners name will be attached to the alcohol.
> >> 4) A bar tender will distribute the alcohol from the bar to
> persons 21+
> >> only. The bar tender will have a copy of the ticket and tally
> off when
> >> distributed to insure only what is brought in is given out.
> >> 5) Liquor and wine will be be distributed in plastic disposable
> glasses
> >> 6) There will be at least 2 people distributing alcohol, at
> least one
> >> person checking IDs and creating tickets, at at least 3 people
> roaming
> >> making sure only people with wrist bands are drinking.
> >> 7) All staff handling alcohol must be 21+
> >>
> >> This a *very* rough poorly worded description of how I think it
> should
> >> be handled. Please tear it apart.
> >>
> >> I was also thinking at the bar we could sell non-alcoholic drinks,
> >> mixers, and water.
> >>
> >> So what do people think?
> >>
> >> Thanks,
> >> --
> >> Daniel
> >> _______________________________________________
> >> IMCfest-Volunteers mailing list
> >> IMCfest-Volunteers at lists.ucimc.org
> <mailto:IMCfest-Volunteers at lists.ucimc.org>
> >> http://lists.chambana.net/cgi-bin/listinfo/imcfest-volunteers
> >>
> >>
> >
> > _______________________________________________
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> <mailto:IMCfest-Volunteers at lists.ucimc.org>
> > http://lists.chambana.net/cgi-bin/listinfo/imcfest-volunteers
> <http://lists.chambana.net/cgi-bin/listinfo/imcfest-volunteers>
> _______________________________________________
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>
>
>
>
> --
> ________________________________
> Michelle Shumate
> Assistant Professor
> Department of Speech Communication
> University of Illinois
> 244 Lincoln Hall
> 702 S. Wright Street
> Urbana, IL 61801 USA
> shumate at uiuc.edu <mailto:shumate at uiuc.edu>
> ------------------------------------------------------------------------
>
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