[Rfu-barnraising] Re: what we need from prometheus (fwd)

[Danielle Chynoweth]

from pete - on schedule, budget, and food costs.

molly, take a look at food costs and see if we can do it with this budget.  

- danielle

---
here is a typical schedule

Barnraising Schedule– A rough guide to the what and when of a 
Barnraising Weekend.

 

Friday

8 am           Set up Registration

noon           Lunch – food for ~ 50 people (the set-up crew)

3:30-5:15 pm                      First Workshops?

5:30-7           pm                      Dinner

7-9 pm           Opening Plenary with Barnraising Work Plan

9-11 pm           Opening Night Party

 

Saturday

9-10 am                      Breakfast

10-11:30 am                      Workshops

11:30-noon                      Drive-By Workshops

12-1:30 pm                      Lunch

1:30-3:15 pm                      Workshops

3:30-5:15 pm                      Workshops

5:30-7 pm                      Dinner

7-7:30 pm                      Drive-By Workshops

8pm-?           Special Event of some sort?

 

Sunday

9-10 am                      Breakfast

10-11:30 am                      Closing Plenary.

11:30am-1pm                      Workshops

[[[1-1;30 pm                      Parade crew gathers – OPTIONAL (but 
mostly very fun to do) if no parade, workshops 10-11:30, lunch 
11:30-12;30, closing plenary 1230- 1 1-2 cleanup, 2 pm first broadcast.

1:30-2 pm                      Do Parade Route]]]

2-4 pm                      1st broadcast! – This is the earliest a 
station has gone live at a barnraising.

4-7 pm                                 Live music? 

budget.  well, we can try to make one. we have not used them for 
barnraisings before, we have done it by feel.  each group has done 
things  differently- all have made an effort to save us as muc h money 
as possible by getting  conference related things donated. but some we 
had to pay for space. others we had to pay a lot for food. etcetera.   
as defined in the barnraising handbooks, there are conference related 
expenses, which we pay, and station related expenses, which you pay.
 
rest assured, we will reimburse all conference related expenses.

lets do it this way. expenses under $100, conference related- just go 
ahead. notify us of any expenses over $100, and we will let you know 
whether to go ahead and make the purchase, which we can reimburse you 
for. if you need a pile of money up front to spend from, we can front 
that. let us know how much.

I assume that the space rental is free for use of the post office. that 
gives us a little more flexibility on food pricing.

For food, tell us how you are thinking of doing this. below is an 
example of the ways we have done it in the past. for food, we try to 
avoid paying more than $2/person per meal for breakfast, $4/person for 
lunch, and $5/person for dinner.  the barnraising handbook is supposed 
to have a spreadsheet of the number of projected meals at different 
times during the weekend-- the peak of 150 eaters is generally saturday 
lunch and dinner, with a bell curve going down from there. kate has the 
most recent version i believe, i will ask her to send it.

here is my edited version of the barnraising handbook, too. we still 
have to add a few more materials like the spreadsheet.

catch you soon!

pete
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Barnraising Manualpetriedit.doc
Type: application/msword
Size: 305152 bytes
Desc: 
Url : http://lists.chambana.net/mailman/archive/rfu-barnraising/attachments/20051007/32202282/BarnraisingManualpetriedit-0001.doc