[Rfu-barnraising] 10.19.05 barnraising minutes

[Kate Protagonist]

Great, it looks like this is all coming together!  Huzzah.

We'll soon be getting down to nitty gritty details on logistics.  Who will
field these questions for RFU?  Lynsee?

A FEW MISCELLANEOUS POINTS:

1. Trash & recycling--we need to accommodate for this during the
barnraising.  Are there dumpsters and containers onsite?

2. We need an onsite printer and photocopier for workshops.  Are these
available & reliable at the IMC?  is there a very local coffee shop?

3. We're worried about transporting people for Fri night dinner! it could
be logistically difficult, but on the other hand most people will be
driving to the barnraising.  it's a cost/benefit as to which is less
hassle--what do you think, molly?

4.  Speaking of drivers, what is the parking situation around the IMC?  is
there a free lot we could work out?

A few other things:

1.  Excited about the registration coordinator--Hi, Kevin!  Anto runs
registration during the event--i'm involved because most of our volunteer
coordination during the BR headquarters at the registration table.  The
reg table will need to be staffed at all times--like say from 9am-9pm. 
Volunteers can definitely do this.

Kevin, what's your contact info?  or can someone post this?

2.  Our transportation needs during the weekend are primarily around food
and miscellaneous runs--a coordinator *would* be helpful.  We should have
two drivers on call at all times to do last minute runs.  PRP will bring a
van or two, so it would be good to get a couple of RFU people who are
willing to volunteer driving time on our van policy.  Four would be good. 
Anyone game?  Respond to me--we can work around the workshops schedule
which will hopefully be settled fairly soon.

Molly, what are you thinking re: food transport at this point?

We're not going to do much if any airport/bus/train and other shuttling,
since stations seem accessible by public transport to the barnraising and
hannah & lynsee have done tons of work of posting this info to our
website.  Lynsee & Bill Taylor, could you take a peek at this page and see
how it looks & give us any feedback on it?
http://www.prometheusradio.org/urbana/barndirections.shtml

3.  Faith & Lynsee have been really helpful with beginning to shout out
for local volunteer possibles.  Everyone else should have their ears to
the ground too!  The more people we can plug in before the event, the
better, especially RFU people.  Our volunteer needs will be: food prep &
clean up, driving, registration, childcare (fairly limited), and of course
the studio and wireless node building.  A volunteer call out is included
in the registration form.

Thanks--sorry to throw all of these questions out there--can answers be
posted to the entire list so everyone can keep track of which have been
addressed?

Kate


> Barnraising
> 10.19.05
>
> FOOD
> - Molly & Stuart are on it
> - We have a kitchen for Sat and Sun YEA!!
> - BUT not for Friday, so we will keep looking, Molly proposed either:
> 	1) Friday potluck
> 	2) Use IDF kitchen
> 	3) Use Molly's personal kitchen
> 	4) We all go to the Red Herring (requires transportation)
> 	- Lincoln Square can't help us
> - Molly will get supplies from the Herring, but we need more - Herriots?
> - Tables & Chairs - Someone needs to do the following:
> 	-Call Deborah Owen at McKinley Fnd. and get rental rates
> 	-Call the University YMCA and get rental rates
> 	-Call Angela at Homeworks and see if they anything we can use
>
> HOUSING
> - Faith is on it
> - If you can provide housing, please fill out the survey:
> 	http://www.surveymonkey.com/s.asp?u=614281417440
>
> PUBLICITY
> - Lynsee is on it
> - PLEASE SEND HER CONTACTS FOR PUBLICITY!!
>
> PREP TECH
> - Doug is on it - no updates
> - the ground rod is going down elm street side of the bldg
> - the distro amp is cheaper
> - you don't need a separate phone interface
> - how to pay for studio building costs - RFU has some cash in the bank;
> Mike is giving a loan for tower
> - how to do expenses - we need a few point people to approve expenses
> 	need:
> 		- list of people to approve - Mike, Danielle, Sascha?
> 		- account info at local vendors
> 		- places we get discounts
> 		- maps for places
> 		- tax exempt info
>
> SPACE
> - construction is underway
> - proposed layout of the event
> 	- SE: plenary & performances
> 	- IMC staff room - lockable tool room
> 	- 1st floor E wall - info space
> 	- 1st floor - S wall - kitchen space
> 	- OJC/CUWiN room - Wireless track
> 	- OJC conference room? - Organizational track
> 	- IMC meeting room & studio - Production track
> 	- Under the stairs room - Tech track
> 	- Artists Collective - costume room: childcare room
> 	- Artists Collective - parade prep?
> Missing:
> 	- Kitchen clean up space
>
> T-SHIRTS
> - Maiko is on it
>
> ENTERTAINMENT
> - Jenny is on it
>
> CHILD CARE
> - we want to organize science projects with the barnraising children
> - we need an organizer - Lynsee will ask Linda Evans
>
> TRANSPORTATION
> - Lynsee sent initial info to PR who posted it
> - we need a coordinator
>
> REGISTRATION
> - Kevin is our NEW coordinator - YEA!
>
> CELEBRATION
> - how will we publicly celebrate going on the air?
>
>
> _______________________________________________
> Rfu-barnraising mailing list
> Rfu-barnraising at lists.chambana.net
> http://lists.chambana.net/cgi-bin/listinfo/rfu-barnraising
>


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