[Rfu-barnraising] Re:(fwd) [RFU] Urbana Barnraising update-o-lay

[katharan at prometheusradio.org]

rats sorry about that last dud email.  this is the real thing.

hello urbana!  Kate from Prometheus here.

thanks for the update/meeting notes.  i'm trying to get in the urbana
barnraising loop.

and congrats on the antenna/structural engineer difficulty which seems to
have been sorted! phew.

so.  here's the thing.  Margo, the Grassroots Radio Conference organizer
(now happily back with her gorgeous two year old in seattle), is working
on pulling together a Barnraising Manual based on the GRC/VFR barnraising.
 I don't know how long that's going to take--we had hoped by about now, so
it would be useful to you guys.  We DO have a bunch of content for it--it
is very rough draft, but i still think it would be helpful--next week, i
can work on making it a little more comprehensive for you.  Would you like
for me to do this, and forward on what we have so far?  I will work on
seeing how much we have in electronic files; some may need to be retyped,
and all needs editing and updating.  but like i said, i still think it
will be a good resource even in its unfinished state.  Let me know.

We're going to talk about the barnraising at our next office meeting later
next week, so it would be great if i could touch base with someone over
the phone before that.

Also: I noticed you have been in contact with the gentleman from Ghana. 
we don't have any plans to sponsor his trip here--are you guys working on
that?  who can I follow up with about Mr. Ankomah?

as to what you need from us:

> -----------------------
> What we need from Prometheus:
> -----------------------
> - recruiting participants - who is coming to this thing? - we need an
> invite to forward
> - volunteer survey to start circulating
> - housing request e-mail to forward (plain text) and housing board with
> info about what is expected.
> - budget for entertainment - Shows group needs to know to book people.
> - advice about timeline

OUTREACH/PARTICIPANTS
*I will write up the outreach text on the barnraising event early next
week to use for flyers/emails, etc.  Do you have any text to this effect? 
I also need to clarify what exactly is happening at the barnraising
wireless-wise.
*We have a punk rock flyer made by a wonderful volunteer.  I can fax this
if you like.
*have you created any outreach materials as of yet?
*we will alert our lists, as well as reach out to midwest people in our
extensive lpfm database, likely by email, some by phone.
*In our next newsletter, we'll include an outreach/save the date page on
Urbana.  This goes out to over 6000 people and organizations.

VOLUNTEER SURVEY
I am not sure what this means.  please advise and i will too.

HOUSING
I'm not sure either what you mean by a housing request email--is this an
outreach to potential homestay offerers?  Please also clarify what you
mean about the housing board, and we can address this.
Many of the barnraising participants will want free housing, either
homestays or crash space.  30 minutes is a little far, tempered, of
course, by the bonfire availability which is always a major swinging
point.  How many people could crash here? But a lot of people may not have
cars, so something within walking distance would be better.  I think it
will be alittle cold for most to camp.
For the Grassroots Radio Conference and VFR barnraising, we used an online
community spaceshare board where registrants could post their housing and
rideshare needs, and then other browsers could contact them directly about
filling those needs.  It seemed to work well, but we did end up doing most
of the housing and transportation coordination ourselves, and this is ALOT
of work.
Libby Reinish did a superlative job of coordinating homestays for the GRC,
and will be a great resource for whomever ends up, on your end, being the
housing point person.  this person should be in place ASAP, housing is one
of the major logistical deals of the event.
A list of local hotels you recommend in a range of prices would be great.
There will be a place on our registration form for people to indicate
their housing preferences.  We wont have any hard numbers until
registration closes (which it really doesn't, people always sign on last
minute)--i think the best way to deal with the housing requests is work on
it continually as registrations come in.

BUDGET FOR ENTERTAINMENT
The GRC was the first time we had a budget for entertainment.  Let us know
what you have in mind,and we can talk about it--the GRC was an event of a
different scope than a barnraising.  Past barnraising stations have had
entertainment, often as benefits for the station.

TIMELINE
We're going to talk about registration next week--so we'll talk about when
that will go live.   As far as other timeline advice, we're happy to give
advice!
Press outreach is another issue, as well--is there a point person for that?

Also workshops--and workshop space.  I am not sure about the space--will
some workshops be held there?

i'll ask about the mugs, as well.

I think alot of  these issues would be easiest to hash out in a
conversation--can I touch base with someone initially over the phone?  and
then we should think about weekly or biweekly conference calls.

we're very excited!






> ----- Forwarded message from Danielle Chynoweth <chyn at ojctech.com> -----
>
> From: Danielle Chynoweth <chyn at ojctech.com>
> Subject: [RFU] Urbana Barnraising update-o-lay
> To: rfu-barnraising at lists.chambana.net
> Cc: poppy at schoolph.umass.edu, rfu at lists.chambana.net,
> 	libby.reinish at gmail.com, pete tridish <petri at prometheusradio.org>,
> 	imc at lists.ucimc.org, jake.lagerstrom at gmail.com,
> 	jbraaten835 at yahoo.com
> Date: Wed, 14 Sep 2005 23:40:29 -0500 (CDT)
>
> Urbana Barnraising Update 9.14.05
>
> THINGS ARE SHAKIN'
> BARNRAISING MEETINGS ARE EVERY WEDNESDAY AT 7 PM @ IMC
> COME ON DOWN!
>
>
> Present: Bill Taylor, Mike Lehman, Danielle Chynoweth, Sascha Meinrath,
> Gary Cziko (Molly Stentz and Lynsee Melchi sent in their reports)
>
> --------------------------------------------
> Barnraising coordination list:
> --------------------------------------------
> e-mail to: rfu-barnraising at lists.chambana.net
> sign up at: http://lists.chambana.net/cgi-bin/listinfo/rfu-barnraising
>
> I have automatically signed up the following people to this list except
> Petridish, Kate, Poppy, Jane, Jack, and Libby.  (I have no address for
> Stuart from IMC either). I don't want to rope you all into numerous
> conversations - so you decide your level of participation - URL above.
>
> --------------------------------------------
> Barnraising Team Roles
> --------------------------------------------
> UC-IMC (so far)
>
> Lynsee Melchi - sponsorships and donations
> Molly Stenz and Stuart Tarr (no e-mail address?) - food
> Danielle Chynoweth - construction (of IMC not RFU)
> Sascha Meinrath - faciliation
> Mike Lehman - consultant
> Bill Taylor - technical consultant
> Andrew Boill - RFU rep
> --> am I missing anyone??
>
> Prometheus:
>
> Margo Robb - organizer
> Hannah Sassaman - organizer
> Anthony Mazza - budget
> Andy Gunn - tech support
>
> Petetridish - consultant - petri at prometheusradio.org
> Kate - kate at prometheusradio.org
> Poppy - donation help - poppy at schoolph.umass.edu
> Jane - donation help - jbraaten835 at yahoo.com
> Jake Lagerstrom - food help - was cook for the GRC -
> jake.lagerstrom at gmail.com
> Libby Reinish - coordinated homestays in pioneer valley -
> libby.reinish at gmail.com
>
> -----------------------
> What we need from Prometheus:
> -----------------------
> - recruiting participants - who is coming to this thing? - we need an
> invite to forward
> - volunteer survey to start circulating
> - housing request e-mail to forward (plain text) and housing board with
> info about what is expected.
> - budget for entertainment - Shows group needs to know to book people.
> - advice about timeline
>
> -----------------------
> Engineering - good news!
> -----------------------
> - We need to get a special use permit from the City.  The City requires
> sign off from a licensed engineer to look at attaching our 35 foot antenna
> to the roof.
> - Bids for engineering were $1500-3000 - yikes!
> - We got a engineer who is offering to do it PRO BONO - YEA!!
> - Mike believes problem is solved. Has blueprints, has  photographs of
> roof/ceiling area. Has volunteer engineer - may have minor charges for
> expenses. Hope to have in to the city by end of the month at latest.
> - really need to submit to the city by 9/23 to give them 3 weeks before it
> goes to plan commission on 10/13 and council 10/17 which is the LATEST it
> can go before council
>
> -----------------------
> Visiting volunteers
> -----------------------
> - Eric from Ghana: interested in visiting for barnraising and staying for
> up to a year. Do we have ability to  support a longer visit? Bill will
> follow up on this.
> - Carlos: Primary Communications Project is sponsoring him.  He has funds
> for half his travel and needs several hundred more dollars.  Suggested
> sources welcome.
> - Sheila Bishop is also coming from Gainesville, FL CMC Oct - Dec and
> helping with barnraising.  She needs housing.
>
> -----------------------
> Food: Molly and Lynsee
> -----------------------
> - # meals: 6 - friday dinner through sunday lunch plus water, coffee, and
> snacks at all times.
> - Budget for food: $500-750 total (Prometheus #s)
> - UU or Channing Kitchen - Molly is asking
> - Menu - Molly has draft - we will tailor to what food we can get
> - Canning workshop on Sept 18th @ IDF - will make tomato sauce for pasta
> - Coop giving freezer to Stuart who will hold
> - Mirabelle bread - Molly will collect regularly and freeze
> - Coffee - Lynsee is seeking carafs or grinds
> - Kaylx has coffee pot
> - Veggies and supplies - Lynsee is calling Schnucks and Myers for gift
> certificates
> - Paneras offered pastries
> - Figure out dishwashing issue - use disposables?
> - Mugs with RFU printed on it for all registrants - Molly will ask cost
> for 500 mugs - could Prometheus front the money and pay back out of.  IMC
> bought mugs from Atlas Pen and Pencil - FYI.
>
> -----------------------
> Volunteers:
> -----------------------
> - Volunteer survey needed
> - RSOs - Lynsee asking - can send out survey
> - Volunteers can be tapped from the barnraising participants
>
> -----------------------
> Construction: Danielle
> -----------------------
> - Danielle has a project plan - should be done by end of Oct. with lots of
> sweat, love, and patience by everyone for her passionate persistence.
> - Do It Best will give 25% supplies and any mismatched paint - yea!!
> - Lowe's, Menards, Farm and Fleet, and Sunnycrest True Value might give
> - Bill: Consider penalties for being late for contractor to ensure it is
> done on time
>
> -----------------------
> Housing: We need a point person
> -----------------------
> - Jumers offering group rate of $65? for a double
> - Crash space - Sascha find a space
> - Kaylx has crash space 30 minutes away with a bon fire
> - We need a housing board and e-mail requesting folks to sign up - ask
> Prometheus
>
> -----------------------
> Public Works:
> -----------------------
> - Tables and chairs - Lynsee asking Herriots, McKinley (Deborah Owen) &
> YWCA
> - Kaylx has some tables and chairs - we need to find more.
>
> -----------------------
> Give aways:
> -----------------------
> - T-shirts - can someone ask Chris to make a design and Maiko to help
> print?
> - 'Lil Punk rock buttons - Lynsee will price
>
> -----------------------
> Hosting:
> -----------------------
> - Orientation packet - maps, etc - no one assigned to this yet.
>
> -----------------------
> Entertainment:
> -----------------------
> - shows group is working on a proposal - shows is waiting on budget from
> Prometheus
>
>
> Adjourned 19:49
> respectfully submitted: Andrew and Danielle
>
> _______________________________________________
> RFU mailing list
> RFU at lists.chambana.net
> http://lists.chambana.net/cgi-bin/listinfo/rfu
>
> ----- End forwarded message -----
>
>
> --
>
> --------------------------------------------------
> |  Andy Gunn - Technical and Training Organizer  |
> | Prometheus Radio Project - prometheusradio.org |
> |    andy at prometheusradio.org   215-727-9620     |
> --------------------------------------------------
> _______________________________________________
> basement mailing list
> basement at lists.prometheusradio.org
> http://lists.prometheusradio.org/cgi-bin/mailman/listinfo/basement
>

> From: Danielle Chynoweth <chyn at ojctech.com>
> Subject: [RFU] Urbana Barnraising update-o-lay
> To: rfu-barnraising at lists.chambana.net
> Cc: poppy at schoolph.umass.edu, rfu at lists.chambana.net,
> 	libby.reinish at gmail.com, pete tridish <petri at prometheusradio.org>,
> 	imc at lists.ucimc.org, jake.lagerstrom at gmail.com,
> 	jbraaten835 at yahoo.com
> Date: Wed, 14 Sep 2005 23:40:29 -0500 (CDT)
>
> Urbana Barnraising Update 9.14.05
>
> THINGS ARE SHAKIN'
> BARNRAISING MEETINGS ARE EVERY WEDNESDAY AT 7 PM @ IMC
> COME ON DOWN!
>
>
> Present: Bill Taylor, Mike Lehman, Danielle Chynoweth, Sascha Meinrath,
> Gary Cziko (Molly Stentz and Lynsee Melchi sent in their reports)
>
> --------------------------------------------
> Barnraising coordination list:
> --------------------------------------------
> e-mail to: rfu-barnraising at lists.chambana.net
> sign up at: http://lists.chambana.net/cgi-bin/listinfo/rfu-barnraising
>
> I have automatically signed up the following people to this list except
> Petridish, Kate, Poppy, Jane, Jack, and Libby.  (I have no address for
> Stuart from IMC either). I don't want to rope you all into numerous
> conversations - so you decide your level of participation - URL above.
>
> --------------------------------------------
> Barnraising Team Roles
> --------------------------------------------
> UC-IMC (so far)
>
> Lynsee Melchi - sponsorships and donations
> Molly Stenz and Stuart Tarr (no e-mail address?) - food
> Danielle Chynoweth - construction (of IMC not RFU)
> Sascha Meinrath - faciliation
> Mike Lehman - consultant
> Bill Taylor - technical consultant
> Andrew Boill - RFU rep
> --> am I missing anyone??
>
> Prometheus:
>
> Margo Robb - organizer
> Hannah Sassaman - organizer
> Anthony Mazza - budget
> Andy Gunn - tech support
>
> Petetridish - consultant - petri at prometheusradio.org
> Kate - kate at prometheusradio.org
> Poppy - donation help - poppy at schoolph.umass.edu
> Jane - donation help - jbraaten835 at yahoo.com
> Jake Lagerstrom - food help - was cook for the GRC -
> jake.lagerstrom at gmail.com
> Libby Reinish - coordinated homestays in pioneer valley -
> libby.reinish at gmail.com
>
> -----------------------
> What we need from Prometheus:
> -----------------------
> - recruiting participants - who is coming to this thing? - we need an
> invite to forward
> - volunteer survey to start circulating
> - housing request e-mail to forward (plain text) and housing board with
> info about what is expected.
> - budget for entertainment - Shows group needs to know to book people.
> - advice about timeline
>
> -----------------------
> Engineering - good news!
> -----------------------
> - We need to get a special use permit from the City.  The City requires
> sign off from a licensed engineer to look at attaching our 35 foot antenna
> to the roof.
> - Bids for engineering were $1500-3000 - yikes!
> - We got a engineer who is offering to do it PRO BONO - YEA!!
> - Mike believes problem is solved. Has blueprints, has  photographs of
> roof/ceiling area. Has volunteer engineer - may have minor charges for
> expenses. Hope to have in to the city by end of the month at latest.
> - really need to submit to the city by 9/23 to give them 3 weeks before it
> goes to plan commission on 10/13 and council 10/17 which is the LATEST it
> can go before council
>
> -----------------------
> Visiting volunteers
> -----------------------
> - Eric from Ghana: interested in visiting for barnraising and staying for
> up to a year. Do we have ability to  support a longer visit? Bill will
> follow up on this.
> - Carlos: Primary Communications Project is sponsoring him.  He has funds
> for half his travel and needs several hundred more dollars.  Suggested
> sources welcome.
> - Sheila Bishop is also coming from Gainesville, FL CMC Oct - Dec and
> helping with barnraising.  She needs housing.
>
> -----------------------
> Food: Molly and Lynsee
> -----------------------
> - # meals: 6 - friday dinner through sunday lunch plus water, coffee, and
> snacks at all times.
> - Budget for food: $500-750 total (Prometheus #s)
> - UU or Channing Kitchen - Molly is asking
> - Menu - Molly has draft - we will tailor to what food we can get
> - Canning workshop on Sept 18th @ IDF - will make tomato sauce for pasta
> - Coop giving freezer to Stuart who will hold
> - Mirabelle bread - Molly will collect regularly and freeze
> - Coffee - Lynsee is seeking carafs or grinds
> - Kaylx has coffee pot
> - Veggies and supplies - Lynsee is calling Schnucks and Myers for gift
> certificates
> - Paneras offered pastries
> - Figure out dishwashing issue - use disposables?
> - Mugs with RFU printed on it for all registrants - Molly will ask cost
> for 500 mugs - could Prometheus front the money and pay back out of.  IMC
> bought mugs from Atlas Pen and Pencil - FYI.
>
> -----------------------
> Volunteers:
> -----------------------
> - Volunteer survey needed
> - RSOs - Lynsee asking - can send out survey
> - Volunteers can be tapped from the barnraising participants
>
> -----------------------
> Construction: Danielle
> -----------------------
> - Danielle has a project plan - should be done by end of Oct. with lots of
> sweat, love, and patience by everyone for her passionate persistence.
> - Do It Best will give 25% supplies and any mismatched paint - yea!!
> - Lowe's, Menards, Farm and Fleet, and Sunnycrest True Value might give
> - Bill: Consider penalties for being late for contractor to ensure it is
> done on time
>
> -----------------------
> Housing: We need a point person
> -----------------------
> - Jumers offering group rate of $65? for a double
> - Crash space - Sascha find a space
> - Kaylx has crash space 30 minutes away with a bon fire
> - We need a housing board and e-mail requesting folks to sign up - ask
> Prometheus
>
> -----------------------
> Public Works:
> -----------------------
> - Tables and chairs - Lynsee asking Herriots, McKinley (Deborah Owen) &
> YWCA
> - Kaylx has some tables and chairs - we need to find more.
>
> -----------------------
> Give aways:
> -----------------------
> - T-shirts - can someone ask Chris to make a design and Maiko to help
> print?
> - 'Lil Punk rock buttons - Lynsee will price
>
> -----------------------
> Hosting:
> -----------------------
> - Orientation packet - maps, etc - no one assigned to this yet.
>
> -----------------------
> Entertainment:
> -----------------------
> - shows group is working on a proposal - shows is waiting on budget from
> Prometheus
>
>
> Adjourned 19:49
> respectfully submitted: Andrew and Danielle
>
> _______________________________________________
> RFU mailing list
> RFU at lists.chambana.net
> http://lists.chambana.net/cgi-bin/listinfo/rfu
>
> ----- End forwarded message -----
>
>
> --
>
> --------------------------------------------------
> |  Andy Gunn - Technical and Training Organizer  |
> | Prometheus Radio Project - prometheusradio.org |
> |    andy at prometheusradio.org   215-727-9620     |
> --------------------------------------------------
> _______________________________________________
> basement mailing list
> basement at lists.prometheusradio.org
> http://lists.prometheusradio.org/cgi-bin/mailman/listinfo/basement
>