[IMC] Quad day info

[Alex Cline]

Again, if you'd like to participate, please sign up at
https://docs.google.com/spreadsheet/ccc?key=0AlXFQwvu8fCxdEwwdTkxcU1iT2xhdGYzaVJUVVhCckE#gid=0

Thanks,

Alex Cline
Venue Coordinator
Urbana-Champaign Independent Media Center
202 S. Broadway #100
Urbana IL, 61801
http://www.ucimc.org
o: 217.344.8820
m: 217.550.1472





On Tue, Jul 30, 2013 at 7:46 PM, Raymond Morales <rmorales02 at gmail.com>wrote:

> Below is the Quad Day confirmation email. Someone needs to be there by *10
> AM* to check-in or else we will lose our spot. Otherwise, please make
> sure that everyone who attends Quad Day abides by these rules such as
> staying behind the table and not selling items. We need *1 flyer* listing
> the address, times, dates of the upcoming meetings for all aspects of the
> IMC and affiliates. Samples of the work for each arm of the IMC are ideal.
>
> Again, we need a laptop with a Google document so that people can type
> Name, Email, Phone and check off what aspects of the IMC they like (Radio,
> Public i, Bike Project, CUCPJ, Shows group, UP Center, etc). We need a *generic
> e-mail* to be created that is 2-3 paragraphs long that is welcoming and
> encouraging to attend the upcoming meeting for the arms that the person
> signs up for. The address, time and date for the meeting(s) should be
> included in those 2-3 paragraphs. The email needs to go out *within an
> hour* of the person signing up. Albeit, *more than 5 minutes* from
> walking away from the booth is honestly too long and will result in a
> result akin to that which transpired for the last 3 years.
>
> Best,
>
> Raymond Morales, Ph.D.
> MD Candidate Class of 2014
> University of Illinois at Urbana-Champaign
>
> ---------- Forwarded message ----------
> From: Lee, Sharon S <lee1 at illinois.edu>
> Date: Tue, Jul 30, 2013 at 5:57 PM
> Subject: Quad day confirmation!
> To: "Lee, Sharon S" <lee1 at illinois.edu>
>
>
>  Hi everyone!****
>
>  ****
>
> This email is to confirm your organization’s reservation for a booth on
> quad day!****
>
> ** **
>
> Organizations must check in at the Quad Day Information Booth (located at
> the north end of the Quad) and be present at their booths *by 11:45am* on
> Quad Day. *Organizations who have not done so will automatically forfeit
> their space* and it may be reassigned to another organization. Check in
> will begin at 10:00am.****
>
> ** **
>
> Please review the following important reminders. When you check in, you
> will receive a map and additional information, directing you to your
> assigned table.****
>
> ** **
>
> If you have any questions, please email *quad-day at illinois.edu or call (217)
> 244-2357.*****
>
> ** **
>
> Some important reminders!****
>
> ·         All organizations, including their members and displays must
> remain in their designated area during Quad Day. Each organization is
> permitted only one assigned space. Members or their displays must not
> encroach upon another organization’s area or into traffic areas—any such
> displays will be taken down immediately and members will be asked to leave.
> No refunds will be given. ****
>
> ·         Organizations are assigned space on the Quad categorically,
> based on how they are registered with the Illini Union Office of Registered
> Organizations. ****
>
> ·         Should your organization want to bring a tent, they must be
> confined to area assigned to your organization. Any organization that has a
> tent that exceeds their assigned space will be asked to remove the
> structure. No stakes are permitted to anchor the tent into the ground.
> Please note that some locations may not support the use of tents due to
> light poles, fencing, shrubs, etc. If the organization has a tent and it is
> obstructed by a permanent structure, the organization may not be able to
> utilize a tent. ****
>
> ·         Organizations are not allowed to solicit or exchange any funds
> or sell any items of any kind. ****
>
> ·         Organizations are allowed to distribute *pre-packaged* candy,
> food, and/or beverages at their tables. ****
>
> ·         *Organizational representatives must remain behind the tables.
> They may not place themselves in the flow of traffic to pass out
> information or for any other purpose.* Organizations that violate this
> policy will be required to leave. ****
>
> ·         No electricity will be provided to participating organizations.
> If the exhibit requires the use of power, please make alternate
> arrangements for the display. ****
>
> ·         Consistent with Building and Grounds policies, no stakes,
> poles, or tents may be driven into the ground and heavy equipment is
> prohibited on the Quad. ****
>
> ·         Failure to comply with any part of this contract or the Quad
> Day Rules and Procedures may result in the withdrawal of all rights to
> participate in this or future Quad Days. ****
>
> ** **
>
> ** **
>
> *****************************
>
> Sharon S. Lee****
>
> Program Advisor for Registered Organizations****
>
> Illini Union Student Programs and Activities****
>
> University of Illinois, Urbana-Champaign****
>
> 284 Illini Union, MC-384****
>
> 1401 West Green Street****
>
> Urbana, IL 61801****
>
> (217) 265-6599****
>
> *****************************
>
> ** **
>
>
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