[IMC] Quad day info

[Raymond Morales]

Below is the Quad Day confirmation email. Someone needs to be there by *10
AM* to check-in or else we will lose our spot. Otherwise, please make sure
that everyone who attends Quad Day abides by these rules such as staying
behind the table and not selling items. We need *1 flyer* listing the
address, times, dates of the upcoming meetings for all aspects of the IMC
and affiliates. Samples of the work for each arm of the IMC are ideal.

Again, we need a laptop with a Google document so that people can type
Name, Email, Phone and check off what aspects of the IMC they like (Radio,
Public i, Bike Project, CUCPJ, Shows group, UP Center, etc). We need a *generic
e-mail* to be created that is 2-3 paragraphs long that is welcoming and
encouraging to attend the upcoming meeting for the arms that the person
signs up for. The address, time and date for the meeting(s) should be
included in those 2-3 paragraphs. The email needs to go out *within an
hour*of the person signing up. Albeit,
*more than 5 minutes* from walking away from the booth is honestly too long
and will result in a result akin to that which transpired for the last 3
years.

Best,

Raymond Morales, Ph.D.
MD Candidate Class of 2014
University of Illinois at Urbana-Champaign

---------- Forwarded message ----------
From: Lee, Sharon S <lee1 at illinois.edu>
Date: Tue, Jul 30, 2013 at 5:57 PM
Subject: Quad day confirmation!
To: "Lee, Sharon S" <lee1 at illinois.edu>


 Hi everyone!****

 ****

This email is to confirm your organization’s reservation for a booth on
quad day!****

** **

Organizations must check in at the Quad Day Information Booth (located at
the north end of the Quad) and be present at their booths *by 11:45am* on
Quad Day. *Organizations who have not done so will automatically forfeit
their space* and it may be reassigned to another organization. Check in
will begin at 10:00am.****

** **

Please review the following important reminders. When you check in, you
will receive a map and additional information, directing you to your
assigned table.****

** **

If you have any questions, please email *quad-day at illinois.edu or call (217)
244-2357.*****

** **

Some important reminders!****

·         All organizations, including their members and displays must
remain in their designated area during Quad Day. Each organization is
permitted only one assigned space. Members or their displays must not
encroach upon another organization’s area or into traffic areas—any such
displays will be taken down immediately and members will be asked to leave.
No refunds will be given. ****

·         Organizations are assigned space on the Quad categorically, based
on how they are registered with the Illini Union Office of Registered
Organizations. ****

·         Should your organization want to bring a tent, they must be
confined to area assigned to your organization. Any organization that has a
tent that exceeds their assigned space will be asked to remove the
structure. No stakes are permitted to anchor the tent into the ground.
Please note that some locations may not support the use of tents due to
light poles, fencing, shrubs, etc. If the organization has a tent and it is
obstructed by a permanent structure, the organization may not be able to
utilize a tent. ****

·         Organizations are not allowed to solicit or exchange any funds or
sell any items of any kind. ****

·         Organizations are allowed to distribute *pre-packaged* candy,
food, and/or beverages at their tables. ****

·         *Organizational representatives must remain behind the tables.
They may not place themselves in the flow of traffic to pass out
information or for any other purpose.* Organizations that violate this
policy will be required to leave. ****

·         No electricity will be provided to participating organizations.
If the exhibit requires the use of power, please make alternate
arrangements for the display. ****

·         Consistent with Building and Grounds policies, no stakes, poles,
or tents may be driven into the ground and heavy equipment is prohibited on
the Quad. ****

·         Failure to comply with any part of this contract or the Quad Day
Rules and Procedures may result in the withdrawal of all rights to
participate in this or future Quad Days. ****

** **

** **

*****************************

Sharon S. Lee****

Program Advisor for Registered Organizations****

Illini Union Student Programs and Activities****

University of Illinois, Urbana-Champaign****

284 Illini Union, MC-384****

1401 West Green Street****

Urbana, IL 61801****

(217) 265-6599****

*****************************

** **
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