[Imc-makerspace] [UCIMC-print] Fwd: IMC Programming Committee Meeting Outcomes and Next Steps

Wed Aug 21 22:00:02 UTC 2013

In admiration for getting so much done in positive directions.

Ricardo Diaz
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On Sun, Aug 18, 2013 at 12:38 AM, Danielle Chynoweth <chyn at ojctech.com>wrote:

> NOTES FROM IMC PROGRAMMING COMMITTEE
>
> Lots of decisions made and sent to other board committees. Please read.
>
> Attendees: Danielle and Rachel (co-chairs), Rohn, Susan, Mark, Don, Brian,
> Alex, Chris, Ezra Shine.
>
> *PROPOSAL: IMC co-sponsorship of free video production and composition
> class by SDAS.*
>
>
>    - Focus is on climate change, racism, and dismissal of experimentation
>    and risk.
>    - 6 weeks. Tuesdays from Sept 3 - Oct 8 5 - 7pm
>    - Held in the Family Room with possible production room use later in
>    the semester.
>    - No tuition is being collected.
>    - No payment would be made to use the space.
>    - SDAS would become an IMC organizational member.
>    - Participants will be encouraged to become members of the IMC.
>
> CONSENSUS! FINAL DECISION
>
> FOLLOW UP:
>
>
>    - Get membership info to Susan & Mark to promote - Danielle
>    - Put on the IMC calendar - Danielle - DONE
>
>
> *PROPOSAL: Poetry reading by Mitchell Cohen and Sandra YurGriffin,
> organized by Mark Enslin, be a sponsored event at the IMC.*
>
>
>    - Event will be free, open to the public, be publicized as an IMC
>    event, and the IMC will be introduced at the event. End of August.
>
> CONSENSUS! FINAL DECISION
>
> FOLLOW UP: Mark will work with Carol on a date.
>
>
> *PROPOSAL:  Policy for IMC Programs and Events and Use of Space*
>
> *Part 1: Family Room:*
>
> Proposal: The family room would be available to IMC members and member
> organizations in good standing for non-commercial activities. Donations are
> encouraged but not required.  The IMC must be listed as a sponsor of the
> event. Members using it for activities were fees are required, such as a
> class or workshop, or non-members would pay $10 an hour. (see detailed
> rules, discussion of access, etc here)
>
> CONSENSUS - SEND TO FACILITIES THEN BOARD
>
> FOLLOW UP:
>
>
>    - Access issues - Facilities Committee
>    - Need for complete membership list - Danielle and Carol
>
> *
> Part 2: 1st Floor Lounge*
>
> Proposal: To create a comfortable lounge area on the first floor with
> wifi, computer access, books, a selection from the zine library, and coffee
> maker that is available to members during open hours.
>
> *NO DECISION* BUT DISCUSSION INCLUDED:
>
>
>    - PC suggest that new IMC staff collective establish open hours in
>    evenings and weekends to accommodate members.
>    - Desire voiced for some public access hours, not just members.
>    - Concern about staff time policing the space if it is open to the
>    public.
>    - Consider public access computers for the public and members-only
>    lounge in separate places
>    - Create headphone check out for members
>    - Consider asking architecture class to come back and design first
>    floor lounge
>
> FOLLOW UP:
>
>
>    - Facilities committee and staff input.
>
> *
> Part 3: Art Gallery*
>
> Proposal: Members may host one art exhibit per year free of charge for up
> to 4 weeks. May host a reception as part of membership benefit (free). All
> materials and social media must include "Sponsored by the Independent Media
> Center" or logo. IMC receives 20% commission on sales. $100 deposit may be
> required by Venue Coordinator.
>
> Non-members may host one art exhibit per year free of charge for up to 3
> weeks. Must pay the hourly rate for a reception or event. IMC receives 40%
> commission on sales. $100 deposit is required.
>
> CONSENSUS! - SEND TO FACILITIES THEN BOARD
>
> FOLLOW UP:
>
>
>    - Facilities and finance committee input
>
> DISCUSSION:
>
>
>    - Idea for Programming Committee to organize art shows around major
>    events such as Makerfaire, Zine Fest, B2P booksale, and Boneyard Arts Fest.
>    Discussion about requesting an arts council for these shows.
>    - Concern that the permanent collection at the IMC lacks a home and is
>    vulnerable. Discussion about making room for it in the shows closet.
>
>
> *Part 4: IMC Programs & Events in the Main Space*
>
> Proposal: IMC members (in good standing), board members, working groups,
> or staff members may arrange IMC Programs and Events. If the event is free,
> the IMC provides the venue free of charge. If the event has an admissions
> fee, 100% of admissions goes to the IMC. Payment of artists or other
> expenses must be pre-arranged and will be paid by check by the IMC (not by
> the booker out of admissions). See details here.
>
> CONSENSUS WITH SOME DETAILS TO BE WORKED OUT - SEND TO FACILITIES & FINANCE
>
> FOLLOW UP:
>
>
>    - Facilities and finance committee input
>
> DISCUSSION:
>
>
>    - Would like to create a fund built from a portion of admissions that
>    would allow us to bring talent to the IMC (make guarantees to artists, etc).
>    - Consider a fixed number of days for IMC events so there is space for
>    rentals.
>
>
> *Part 5: IMC Co-sponsored Events with Member Organizations*
>
> Organizational partners ($100 per year organizational affiliation fee musthave been paid and up to date) can request to hold an event that will be
> co-sponsored by the Independent Media Center.
>
> *Cost:*
>
>    - If the event is free, the IMC provides the venue free of charge.
>    - If the event has an admissions fee, there is a 60/40 split where 60%
>    goes to the IMC.
>    - Other arrangements may be made through the programming committee.
>
> CONSENSUS WITH SOME DETAILS TO BE WORKED OUT - SEND TO FACILITIES & FINANCE
>
> FOLLOW UP:
>
>
>    - Facilities and finance committee input
>
>
> *Part 6: General Space Rental*
>
> The Independent Media Center offers three distinct rental rates, depending
> on the classification of the renter. This is as follows:
>
>    - IMC Member Rental ($35 per room per hour. $45 for both rooms). This
>    rate can not be used for weddings,
>    - Non-profit groups ($45 per room per hour. $60 for both)
>    - Private Rental ($60 per room per hour. $90 for both).
>
> *NO DECISION* - RAN OUT OF TIME
>
> FOLLOW UP:
>
>
>    - Facilities and finance committee input
>    - Close look at pricing structure.
>    - Consider
>    - Consider limiting or denying parties that don't fit our mission and
>    end up costing us more in the long run than they bring in.
>
> *Notes on all venue usage:*
>
> All events are smoke free. Most events are alcohol free with all ages are
> welcome and encouraged to attend. To have alcohol, liquor liability
> insurance is required at time of signing. A security deposit and down
> payment on the rental is required. All events must end by 1 AM and be shut
> down after 2 AM. The Urbana-Champaign Independent Media Center’s Board of
> Governors and Facilities Committee reserve the right to reject or negotiate
> custom changes to any proposal for usage of space.
>
>
> *ANNOUNCEMENTS:*
>
>    - Zine Library work moved to another time.
>    - Out of the Mouths of Babes celebration Sunday 2-4pm. Rachel is
>    considering creating an OMB Kids Media Lab at the IMC in Fall and Spring.
>    - Makersfaire (Sept 21) looking for more proposals. Send people to
>    ucmakerfaire.com.
>    - Midwest Zine Fest - Rachel is putting together a planning committee.
>    Pulling together old instructors and resources. Emily Knox offered to
>    recruit GSLIS students.
>    - IMC Guest artist program - Danielle has rented the puppet studio and
>    intends to launch this program. She has secured 3 funders to underwrite
>    space and would like to secure enough funders to fund 3 spaces at the IMC.
>    - IMC Rapid Response Team. 8 people interested. They will meet
>    separately as a group.
>    - IMC Open House - Looking to host an Open House, tour, and membership
>    drive kick off Saturday Sept 21st. Danielle intends to work with Carol and
>    create a committee.
>    - OUTREACH OPPORTUNITY:  Quad Day Aug 25th. We need more volunteers.
>    Carol is taking this over from Alex.
>    - OUTREACH OPPORTUNITY: Pygmalion Music Festival - Friday, Sept 27th -
>    will bring a lot of people into the IMC. We should staff a table.
>    - Shows Amp is broken. Looking into replacing.
>
>
>
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