[Imc-members] January 2013 IMC Board Meeting Minutes

[David Green]

IMC Board Meeting Minutes – January 15, 2013
Attending: 
Board members: Ricardo Diaz, Gary Storm, Danielle Chynoweth,
Rachel Storm, Sundiata Cha-Jua, Caroline Yang, David Green, Zernial Bogan,
Roberta Bennett, Rick Esbenshade, Ken Salo, Rebecca Ginsburg, Durl Kruse, Carol
Ammons
Guests: Chris Ritzo, past Board member
A. Board Orientation:
30 minute discussion of Major Components of UCIMC (see attachments)
1. Structure of overall organization w/copies of governance
documents
2. Current Working Groups
3. Standing Committees of the Board w/major “Roles and
Responsibilities” 
·        Discussion of role of consensus on Board
committees
B. Brief
Self-Introductions of Board Members 
C. Additions to
proposed agenda
Danielle: Reminders
·        Allied Media Conference, Detroit, June 20-23
·        National Conference for Media Reform, Denver,
April 5-7
D. Approval of
minutes from 12-18-12
Ø  Approved
E. Public Comment
Period (Guests)
F. 30-40 minute
Discussion of UCIMC Priorities/Goals for 2013 (see attachment)
·        6 priorities/goals proposed (see attachment):
increased revenue; maximize tenant and parking rental; increase public venue
space rental/use; expand programming (including grant funding); clarify
staffing needs and job descriptions; complete building repairs and upgrades
·        Rachel: Might prioritize in terms of
immediate needs (staffing, building)
·        Zernial: Revenue & programming should
be seen in tandem, need tiered effect for major goal process
·        Gary: Programming committee in context of
expanded Board should be central
·        Durl: need for clear, broad annual goals
to provide framework to increase focus
·        Sundiata: Concerned about social justice
mission, beyond bureaucratic priorities (Article 2); need to expand notion of
social justice; would like to see a couple of clear projects that would amplify
social justice mission, especially regarding documentation of local economic
inequality, involvement of youth in doing so.
·        Danielle: Hopes that Board can help to
lead vision for organization; each committee should set goals for 9 months;
priorities are partly response to financial deficit and facilities issues;
nevertheless, must consider historical moment in program planning; consider
community’s need, what IMC has to offer that is different than other
organizations
·        Ken: Need to ask what social movement IMC
is a part of; artists-in-residence should be seen as key resource of IMC in
relation to social justice
·        Gary: Working groups have historically
been autonomous, Board is relatively new, difficult to figure out relationship
of working groups to Board; Programming Committee might put Working Groups in
contact, collaborate on social justice issues
·        Sundiata: Who rules in Champaign-Urbana
regarding capital; analysis of how people live in this community in economic
context; train young people to do research to clarify power structure; use WRFU
to plan series of programs around these questions; series of town hall
meetings; coordinate understanding capitalist and racial structure of power
·        Durl: Existence of community-controlled
media should mean addressing such local issues; consolidation of
financial-related goals makes sense; perhaps should expend social justice
energy on local level; establish parameters and focus
·        Carol: shift priorities and goals to
standing committees; but building is extremely expensive, and one staff member
(Operations Manager) will have to deal with building and financial issues if no
other staff available; will be difficult for Operations Manager to handle both
programming & financial/maintenance issues
·        Danielle: Committees should proactively
decide what they want to do and make happen; also would add tech and UC2B
component to priorities document
G. Operation
Manager’s Report (Carol, see
attachment)
·        Insurance inquiry
·        AmeriCorps info will be available for possible
future audit
·        Liability statement recommended for
volunteer/participants – pass to Personnel Committee
·        Facility updates, including fire hazard
recommendation—hope will be adopted by Facility Committee at their next meeting
·        Danielle: consider contractor status for
employees; recommend legal review of liability statement, and focusing on who
will be asked to sign liability statement; distinguish stuff that is trash from
stuff that is for legitimate public benefit—think of providing storage for
signage used by community groups, instead of putting in trash
·        Carol: Artists should plan to store art
in own studios
·        Zernial: stressed need to adhere to fire
code and other codes, no matter what
H. Board Committee
Reports 
1. Finance Committee (Durl
Kruse) 
·        U of I Credit Union does not provide credit
cards to non-profits, should open small checking account ($1,000) in First
Mid-Illinois Bank and Trust in order to facilitate purchases and avoid
hassle of individuals charging on own cards and being reimbursed
·        2012 audit not likely in January, John Knoblett
suggested May (for audit of last year), will charge $6,000+, which is
half of what he normally charges
·        Knoblett recommends that we should not do audit
for this year (2013), as budget will not require it
Ø  Board consent to retain John Knoblett as
auditor at the above price
· Recommends that Board recommend a conservative approach to
spending
Ø  The IMC Board approved a 3% raise to 2013
rental leases as recommended by the Finance Committee to help cover rising
building costs.
2. Building/Facilities Committee (Chris
Ritzo)
·        Nothing beyond what has been reported by
Operations Manager 
3. Personnel Committee (Deloris
Henry)
·        Gary: Evaluation of Operations Manager
and response, formative process, information available in personnel file 
4. Fundraising Committee (Danielle
Chynoweth) (see attachment)
·        Donations, including $3,900 for RFU
·        Grants: Illinois Arts Council due March 15th
·        Income proposals (see attached spreadsheet);
includes USPS space income, memberships, grants, event rentals
·        Would like Fundraising Committee to think about
priorities for coming year, select several
5. Program Committee (Gary Storm)
I. Action Items
1. Staff and Board Committee
Actions—from above
·        Key policies/procedures –referred to Facilities
Committee
·        Eviction policies/procedures – referred to
Finance Committee
Carol: these items need to be referred to committees
(query)
2. Assignment of Board members to
Standing Committees (with 2012 Committee chairs agreeing to schedule first
monthly meeting in 2013)
J. Discussion Items
1. UCIMC insurance policies/coverage
2. Closed Session to discuss
possible litigation
K. Next meeting:
February 19, 2013 at 5:30 for continued Orientation
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