[Imc-members] December 2012 IMC Board Meeting Minutes

[David Green]

Minutes for UCIMC Board Meeting (12-18-12)
Attending: 
Board Members: Roberta Bennett, Rebecca Ginsburg, Sundiata Cha-Jua, Zernial Bogan, Gary Storm, David Green, Durl Kruse, Rick Esbenshade, Deloris Henry, Ken Salo, Danielle Chynoweth, Dane Spudic (12 of 17 board members present)
Carol Ammons, Operations Manager
Community: Chris Ritzo, Belden Fields, Chris Evans, Don McClure 
A.Board Orientation: 30 minute tour of building with brief history of UCIMC
B.Brief Self-Introductions of Board Members 
C.Additions to proposed agenda
D.Approval of minutes from 11-13-12
E.Public Comment Period (Guests)
·Chris Evans: lumber and other materials left outside, Bill Taylor offer to offset hours of work on tower
·Deloris: suggests Empty Tomb & Habitat
·Durl: Bill Taylor has donated many hours to IMC, would recommend that he merits reciprocity
·Danielle: need to sit down with Bill and have conversation regarding reciprocity; to consider lumber as part of this would be helpful; we are over budget on tower; should have a report soon—refer to Facilities Committee on agenda
F.Selection of Officers for 2013
Officers from 2012: 
Gary Storm, President
Deloris Henry, Vice-President
David Green, Secretary
Durl Kruse, Treasurer (request for Finance Committee to assume Treasurer position next year)
Nominations for 2013
·Ken: Propose slate above
·Statements from officers regarding past year’s experiences
Election of Officers
ØApproved by consensus
G.Operation Manager’s Report - Carol (attached)
·3 areas from audit still need to be acted upon 
ØSend to Finance Comm. for approval
H.Board Committee Reports
1.Finance Committee (Durl) (attached highlights)
·$30,000 deficit accounted for by late AmeriCorps payment and unforeseen capital expenses
·$20,000 more on salaries for this year than last year, due to contracting of services
·Deficit budget for 2013 proposed: $30,000; suggestions for generating revenue
·Venue coordinator responsible for finding events& coordinating rental space; also required security, was full-time since 2009 under AmeriCorps grant; now have event staffing person, $10 hr. up to 10 hours per week
·Budget does not include potential major capital improvements
·Increased tower expenses included unexpected electrician expenses
·This is a revenue problem rather than an expenditure problem, but need to have a clear idea of where additional revenue is coming from
2.Building/Facilities Committee (Chris Ritzo, report attached)
·3-year plan, e.g. windows, lighting, energy efficiency; pumps, long-term improvements
·Chris will stay on as transition to new B/F leaderships
·Looking to get $41,000 TIF/RIF from City of Urbana; need to spend $150,000 to get this money
·Zernial Bogan: concern over efficiency of boiler pumps; 
·Chris: one pump has failed; proposals in 3-year plan also call for upgrades to controls; decision needs to be made; absolute priority
·Boiler pump replacement is part of 3-year TIF/RIF plan
3.Personnel Committee (Deloris Henry)
·Expanded personnel committee includes all officers
·Considering revision of job description for Carol (Operations Manager)
·Have created performance evaluation instrument for Operations Manager
4.Fundraising Committee (Danielle Chynoweth)
·Media & Democracy grant (unfortunately) not funded
·Annual appeal going out, based on success of Grassroots Radio Conference, RFU tower, UC2B
·Also planned letter to sustainers
·Income generation spreadsheet
·Set up agreement with Volo regarding tower—in-kind + cash
·TIF/RIF
·Look this coming year to expanded & active Fundraising Committee
5.Program Committee (Gary Storm)
·Have had about 4 meetings since implemented
·Relate programs to fundraising
I.Action Items
Motion to allow Bill Taylor to take leftover lumber etc. from Tower construction as in-kind payment
ØApproved by consensus
J.Discussion Items
1.Board Members’ Standing Committee preferences—formal assignments next month
2.Closed Session to discuss possible legal actions against Board
3.End of closed session
Motion proposed: 
·That the IMC employ Attorney David Bailie at $200 an hour to represent the IMC in the civil suit involving Courtney Garrett.
·That David Bailie be retained as the IMC's attorney if the civil suit should move forward. 
·That the initial group of Board representatives and the Office Manager be designated as the contact persons for the IMC with Attorney Bailie.
ØMotions approved by non-unanimous consensus
K.Next meeting: January 15, 2013 at 5:30 for continued Orientation
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