[UCIMC-Tech] [Imc-bookkeeper] Finance computer state
JOY
imcbooks at gmail.com
Sun Jul 18 11:59:54 CDT 2010
Hi Chris,
There are several files that Carol receives regarding the AmeriCorps grant
that she is unable to open, both in Word and Excel so there may be some
issue with formatting, functionality and compatibility. Unfortunately, she
has to log onto the finance computer to open, read, and/or print these
files, and this often means that we both need access to the same computer at
the same time. It also means that those documents are also stored on the
finance computer and perhaps now lost.
We need to find a workaround so that Carol and I do not have to share a
computer to open any files. We should be provided with the tools to do our
job. When I arrive at the office, I want to be able to get to work and so
does she. It is extremely frustrating.
Joy
On Sun, Jul 18, 2010 at 9:40 AM, Chris Ritzo <chris.ritzo at gmail.com> wrote:
>
> I should say that tech has a preference for supporting Linux computers
> and will support Windows as needed. The finance computer is currently
> the only machine running windows that has a clear business reason to,
> because of Quickbooks. Regarding Open Office / MS Office - there isn't
> any real difference in functionality or compatibility.
>
>
> Chris
>
> On Sun, Jul 18, 2010 at 8:28 AM, JOY <imcbooks at gmail.com> wrote:
> > Hi Brian and Chris,
> >
> > How many users on MS Office for 24? We need to get a copy for the finance
> > computer and the program director at the minimum. I would recommend it
> for
> > the VISTA, as well, if it is not currently installed on that computer.
> >
> > QB 2008 was 3-user, which allowed Jason to install it on his computer as
> > well. Since there has been no remote connectivity, that has been a
> lifesaver
> > and we should probably consider doing that again. The disk is missing. We
> > need to ask Jason about what version.
> >
> > We don't have a petty cash fund. For vendors where we don't have an
> account,
> > someone pays for the merchandise and then gets reimbursed or we issue a
> > check and place an order. I don't think we have time for the latter in
> this
> > instance.
> >
> > In finance we did determine that office supplies would be split 50/50
> with
> > the AC grant. I just determined the expense amount for the current grant
> but
> > the info is on the finance computer... This includes toner, paper,
> postage,
> > etc. Clearly, much of the work we currently do revolves around the AC
> grant,
> > so I think we can justify paying for a portion of these applications from
> > that. Having said that, I don't think there is enough left in the current
> > year budget and we certainly cannot wait until August.
> >
> > Everyone else would need to weigh in on the expenses. We should not wait
> > until Thursday. I will send an emai to the group.
> >
> > I've been unable to set up a Tech Soup account. Someone needs to make me
> an
> > approved agent for the IMC.
> >
> > Again, THANK YOU!
> >
> >
> >
> >
> >
> >
> > On Sat, Jul 17, 2010 at 4:31 PM, Brian Duggan <bcdugga at gmail.com> wrote:
> >>
> >> Hi Joy,
> >>
> >> It's good that Jason got a backup of the Quickbooks files. I haven't had
> >> much luck getting a good clone of the finance computer's disk. I'm still
> >> working on it, though, and I haven't tried everything yet.
> >>
> >> We should start ordering the necessary software immediately. What I'm
> >> hearing we need is a copy of Windows, QuickBooks, and MS Office.
> >>
> >> Windows 7 Pro: $257.54
> >>
> >>
> >>
> http://www.amazon.com/Microsoft-FQC-00129-Windows-7-Professional/dp/B002DHLVII/ref=sr_1_2?ie=UTF8&s=software&qid=1279401727&sr=8-2
> >>
> >> QuickBooks from TechSoup: $45 for 1 license or $99 for 3 licenses
> >>
> >> MS Office Standard 2010 from TechSoup: $24
> >>
> >> The finance computer meets the minimum RAM requirements for Windows 7
> >> Pro. I'm not sure if it's possible to upgrade yet.
> >>
> >> I'll keep you posted.
> >>
> >> Thanks
> >> Brian
> >>
> >> On 7/17/10 10:56 AM, JOY wrote:
> >> > Hi Brian,
> >> >
> >> > Jason was able to back Quickbooks up to an external travel drive so we
> >> > have the most recent backup possible. YES!
> >> >
> >> > There is little need for me to come into the office until I have a
> >> > functioning computer so if you would just let me know when I'm up and
> >> > running I will get to work! If you have any questions, my cell is
> >> > 217.840.3081.
> >> >
> >> > Thanks for all your help Brian and Tech group!
> >> >
> >> > Joy
> >> >
> >> > On Fri, Jul 16, 2010 at 5:19 PM, JOY <imcbooks at gmail.com
> >> > <mailto:imcbooks at gmail.com>> wrote:
> >> >
> >> > Hello Brian,
> >> >
> >> > Thanks so much for troubleshooting!!! It is unfortunate that it
> >> > worked fine and then out of the blue, quit functioning, but that
> has
> >> > been my experience with windows...
> >> >
> >> > If you want me to function, I will need ms office and excel, along
> >> > with quickbooks. Open office will not do. I cannot emphasize that
> >> > enough. It is not open for discussion.
> >> >
> >> > As a Mac user, I do not personally own the license to any of these
> >> > current applications for windows. I own an older version but most
> >> > folks send files in the newer version that cannot be opened with
> the
> >> > older version. Can the copy that is currently on the computer be
> >> > reinstalled on the new hard drive?
> >> >
> >> > It is possible that Jason may have the Quickbooks disc, and would
> >> > need to locate that, but it has been removed from the finance
> >> > office. JASON WOULD NEED TO MAKE SURE THAT HE HAS THE MOST CURRENT
> >> > BACKUP OF QB AND I THINK HE DID THAT LAST NIGHT BUT I WOULD WANT
> TO
> >> > CALL HIM BEFORE YOU BEGIN DOING ANYTHING!!!
> >> >
> >> > It may be time to buckle down and purchase this software if we
> don't
> >> > have it on hand any more. How about through tech soup? Their new
> >> > ordering year just started July 1 so we should be able to purchase
> 4
> >> > items, I think is how that works... Or we could use funds from the
> >> > Americorp grant, which includes $500 for office supplies.
> >> >
> >> > Fellow Financiers, please chime in...
> >> >
> >> > Joy
> >> >
> >> > On Fri, Jul 16, 2010 at 4:55 PM, Brian Duggan <bcdugga at gmail.com
> >> > <mailto:bcdugga at gmail.com>> wrote:
> >> >
> >> > There are several indicators that the hard disk in the finance
> >> > computer
> >> > is dying.
> >> >
> >> > The bad news is that the backup software was in a 99%
> configured
> >> > state,
> >> > and no backups were actually occurring.
> >> >
> >> > The good news is that we can still read the disk fine for now.
> A
> >> > few
> >> > hours ago I started a local backup to a large, external USB
> hard
> >> > disk.
> >> > This process is going very slowly and won't be complete for
> >> > another
> >> > couple hours or so.
> >> >
> >> > The ideal solution would be to replace the disk once this
> >> > process is
> >> > complete, reinstall Windows and QuickBooks, then restore the
> >> > finance data.
> >> >
> >> > In order to do this, we need a few things:
> >> >
> >> > What are the essential applications on the finance computer
> >> > besides
> >> > QuickBooks? Is MS Office absolutely necessary? Would
> OpenOffice
> >> > do? Others?
> >> >
> >> > For the applications that are necessary, which do you, Joy or
> >> > Jason,
> >> > have licensed copies of? This includes the CD and any
> associated
> >> > license
> >> > key.
> >> >
> >> > After we've backed up the finance data and obtained copies of
> >> > all the
> >> > necessary software, we can begin rebuilding the finance
> >> > computer.
> >> >
> >> > Thanks!
> >> > Brian
> >> >
> >> > --
> >> > Brian Duggan
> >> > Technical Projects Developer
> >> > UC Independent Media Center
> >> > http://www.ucimc.org | 309 310 7026
> >> >
> >> >
> >> >
> >> >
> >> > --
> >> > Joy Davis
> >> > UCIMC Office Manager
> >> > 202 S. Broadway Ave., Suite 100
> >> > Urbana, IL 61801
> >> > imcbooks at gmail.com <mailto:imcbooks at gmail.com>
> >> > 217.344.8820
> >> > www.ucimc.org <http://www.ucimc.org>
> >> >
> >> >
> >> >
> >> >
> >> > --
> >> > Joy Davis
> >> > UCIMC Office Manager
> >> > 202 S. Broadway Ave., Suite 100
> >> > Urbana, IL 61801
> >> > imcbooks at gmail.com <mailto:imcbooks at gmail.com>
> >> > 217.344.8820
> >> > www.ucimc.org <http://www.ucimc.org>
> >>
> >> --
> >> Brian Duggan
> >> Technical Projects Developer
> >> UC Independent Media Center
> >> http://www.ucimc.org | 309 310 7026
> >
> >
> >
> > --
> > Joy Davis
> > UCIMC Office Manager
> > 202 S. Broadway Ave., Suite 100
> > Urbana, IL 61801
> > imcbooks at gmail.com
> > 217.344.8820
> > www.ucimc.org
> >
> > _______________________________________________
> > Imc-bookkeeper mailing list
> > Imc-bookkeeper at lists.chambana.net
> > http://lists.chambana.net/mailman/listinfo/imc-bookkeeper
> >
> >
>
--
Joy Davis
UCIMC Office Manager
202 S. Broadway Ave., Suite 100
Urbana, IL 61801
imcbooks at gmail.com
217.344.8820
www.ucimc.org
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.chambana.net/pipermail/imc-tech/attachments/20100718/e4e19d17/attachment.html>
More information about the IMC-Tech
mailing list