[UCIMC-Tech] [Imc-bookkeeper] Finance computer state

[Chris Ritzo]

Thanks Joy for this prioritization.  Brian has been making progress
with the data recovery.

I can come to finance on Thursday to talk more about the PD machine.

Re: payroll taxes, perhaps we should reach out to a contact to inform
them of the situation. We should get the backup from Jason ASAP so it
can be used for the new machine. **We need to locate the QB install
disc or order new copies** When does Jason return?

Re: PER- Jason will have to get Carol the amounts she needs.

Re: Payroll - hopefully we can get a new machine up & installed by then.

Re: ACORN line item in the AC grant - I'll query the Acorn staff list and ask.


Priorities for tech to move forward:
- Gain approval to spend GenOps money on a new machine and software
for Bookkeeper
- Locate Quickbooks install CD
- Purchase, assemble & install hardware/software
- Restore Jason's backup to new machine

Chris

On Sun, Jul 18, 2010 at 3:25 PM, JOY <imcbooks at gmail.com> wrote:
> Chris,
>
> Carol has a functioning computer, so we can continue that less pressing
> discussion in person. Can you come to finance on Thursday?
>
> I will return to work when the finance computer has been restored with QB,
> Word and Excel. Here are the most pressing deadlines that I'm aware of...
>
> --Payroll taxes were due Thursday, the 15th, but we were unable to pay them
> since the computer went down. Hopefully our hardship will cause them to
> waive any fines and penalties.
> --The PER is due on Tuesday, the 20th. Jason is out of town but should be
> able to get the amounts to Carol since he has the QB backup.
> --Payroll is due Thursday so we need to be able to print checks from QB by
> then.
>
> Brian, once we have the all clear (or not) from finance, if Tech Soup won't
> bill us, please submit the receipts and we will reimburse you.
>
> What is the $1000 donation in the AC grant budget from Acorn for 2
> workstations earmarked for? Is that hardware only? Public access only?
>
> Joy
>
>
>
>
> On Sun, Jul 18, 2010 at 1:52 PM, Chris Ritzo <chris.ritzo at gmail.com> wrote:
>>
>> I understand the frustration. I will concede that open office does take
>> some adjustment.  I'm not suggesting that we don't get Windows/office, I
>> want to confirm that what we have now can't meet Carol's needs. If these
>> documents were sent via email, can some examples be sent to Brian and I? I'd
>> like to at least have Brian or I take a look at these docs in open office
>> and compare them with Word and Excel. It's been my experience that the
>> formatting can differ slightly but that functionality and compatibility
>> should be equivalent. Let's look at these documents together and confirm
>> that they are incompatible. I'm pushing on this because no one has reached
>> out to Tech about this or to Brian individually for technical assistance on
>> this issue that I'm aware of. Let's sit down and look at the documents with
>> Carol and see what the case is. I can do this anytime today or tomorrow
>> after 5PM. Brian is available tomorrow during the business day.
>>
>> In the future, please also know that you and Carol can reach out to Brian,
>> myself, and other members of the tech group to provide whatever one-on-one
>> or group training or help that is needed.
>>
>> Sorry about the push-back on this, but it's just not as simple an issue as
>> buying Windows and Office. We're signing on to maintain current, legal
>> licenses for these products, which places additional costs on the IMC down
>> the line. Tech will have to develop additional workflows to manage Windows
>> workstations, and likely purchase or maintain additional antivirus software
>> as well.
>>
>> It's perfectly fine if this is what's necessary, but I just want to make
>> sure that we've confirmed these incompatibilities first.
>>
>> Chris
>>
>> On Jul 18, 2010 11:59 AM, "JOY" <imcbooks at gmail.com> wrote:
>>
>> Hi Chris,
>>
>> There are several files that Carol receives regarding the AmeriCorps grant
>> that she is unable to open, both in Word and Excel so there may be some
>> issue with formatting, functionality and compatibility. Unfortunately, she
>> has to log onto the finance computer to open, read, and/or print these
>> files, and this often means that we both need access to the same computer at
>> the same time. It also means that those documents are also stored on the
>> finance computer and perhaps now lost.
>>
>> We need to find a workaround so that Carol and I do not have to share a
>> computer to open any files. We should be provided with the tools to do our
>> job. When I arrive at the office, I want to be able to get to work and so
>> does she. It is extremely frustrating.
>>
>> Joy
>>
>> On Sun, Jul 18, 2010 at 9:40 AM, Chris Ritzo <chris.ritzo at gmail.com>
>> wrote:
>>>
>>> >
>>> >
>>> > I should say that tech has a preference for supporting Linux computers
>>> > and will support Wind...
>>>
>>> Chris
>>>
>>> >
>>> > On Sun, Jul 18, 2010 at 8:28 AM, JOY <imcbooks at gmail.com> wrote:
>>> > > Hi Brian and Chris,
>>> > >
>>> > >...
>>
>>
>> --
>>
>> Joy Davis
>> UCIMC Office Manager
>> 202 S. Broadway Ave., Suite 100
>> Urbana, IL 61801
>> imcbooks at gmail.com
>> 2...
>
>
> --
> Joy Davis
> UCIMC Office Manager
> 202 S. Broadway Ave., Suite 100
> Urbana, IL 61801
> imcbooks at gmail.com
> 217.344.8820
> www.ucimc.org
>