[UCIMC-Tech] [Imc-bookkeeper] computer parts

Fri Mar 12 16:20:22 CST 2010

Hi All,

Something else to keep in mind regarding the donations is - the donor, not
IMC, determines the value if they are requesting documentation for their
taxes. We just use the same letter as we do for monetary donations of $250
and above, or upon request. We have these in the finance office and on the
finance computer. Depending on the value, we may need documentation from the
donor for our annual audit. I'm not sure what the dollar amount is or if it
applies in this instance.

I am in total agreement that ALL donations should be coordinated with the
appropriate working group, or if furniture, direct them to Meme (cced here).
Meme spent a recent Saturday coordinating several carloads of tech recycling
in addition to the hours the tech group spent determining what was useful.
 A few months ago, we filled the parking lot up, in part with "donations"
that needed to be disposed of.

Joy

On Fri, Mar 12, 2010 at 3:37 PM, Nicole Pion <nicole.pion at gmail.com> wrote:

> Thanks, Brian, for taking care of the thank you note.  You're right about
> process and it sounds like we need a 2-part coordination process for
> donations:
> 1.) Only Finance can give tax exempt-donation info to donors, so they need
> notification
> 2.) Relevant groups should coordinate the drop-off, determine
> need/acceptability, and  thank the donor.
>
> I'm happy to make a simple form for in-kind donations (we may already have
> this) and to propose this to all groups at the next steering meeting.  Now
> that I think about it, when Chris Evans was building manager he used to
> coordinate donations, now it's a little unclear how this happens, which is
> probably how this fell through the cracks.  However, it's always better to
> go through groups rather than individuals,for purposes of continuity.
>
> Nicole
>
>
> On Fri, Mar 12, 2010 at 2:35 PM, Brian Duggan <bcdugga at gmail.com> wrote:
>
>> I need to point out for the Tech group that we need to be involved in
>> any equipment donations for two reasons.
>>
>> First, we can't take unfiltered boxes of equipment because we can't be
>> someone's junkyard. One of us literally needs to be present to
>> physically sort through equipment to tell the donor what we can take
>> and what we can't.
>> Second, we should be involved to prevent situations like this one. If
>> a member of the Tech group had been present to intake the donation,
>> one of us would be in a position to send the donor a thank you note.
>> In this case, the donation appears to have been handed down to various
>> parties within the IMC and the donor's identity was lost.
>>
>> I will send a thank you note if we can confirm the donation I
>> processed is indeed from Kirchner Law office and someone can give me
>> the contact info for Kirchner. The donation included mice, keyboards,
>> hard disks, Iomega removable storage, odds & ends and many video, USB
>> and Firewire cables. I found it in six or seven filing boxes by the
>> refrigerator in the IMC.
>>
>> In the future, when anyone has contact with a possible technical
>> equipment donor, please forward them directly to someone in the Tech
>> group.
>>
>> Thanks
>> Brian
>>
>> On Fri, Mar 12, 2010 at 2:20 PM, Brian Duggan <bcdugga at gmail.com> wrote:
>> > About a month ago Carol told me about a large donation, but didn't
>> > specify who it was from and I didn't ask. The donation included some
>> > junk, but also several external USB hard disks and Iomega storage
>> > devices. Does this sound like the donation from the law office?
>> >
>> > On Fri, Mar 12, 2010 at 12:27 PM, Nicole Pion <nicole.pion at gmail.com>
>> wrote:
>> >> Thanks, Danielle.
>> >> I was not aware that we had received these items - can anyone give me
>> more
>> >> detail on what they are and who arranged for this?
>> >> I don't think that there is currently any mechanism for notifying
>> bookkeeper
>> >> list about in-kind donations, is there?  If not, I'll implement on and
>> let
>> >> WG's know.
>> >> Nicole
>> >>
>> >> On Fri, Mar 12, 2010 at 12:23 PM, Danielle Chynoweth <chyn at ojctech.com
>> >
>> >> wrote:
>> >>>
>> >>> Can we please send a thank you and acknowledgement of receipt to the
>> >>> Kirschner Law office ASAP. Nicole, can you work with working groups to
>> >>> ensure all in kind donations are recorded and acknowledged? This note
>> >>> below is a kind way of saying they were not thanked.
>> >>> -D
>> >>>
>> >>> ---------- Forwarded message ----------
>> >>> From: Ruth Wyman <rewyman at hotmail.com>
>> >>> Date: Friday, March 12, 2010
>> >>> Subject: computer parts
>> >>> To: danielle chynoweth <chyn at ojctech.com>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>> hi danielle,
>> >>> bob dropped off the extra computer-relatd parts, hard drives, etc at
>> >>> the IMC. He wanted me to tell you that he hopes you found them
>> >>> helpful.
>> >>> hope all is well.
>> >>> ruthie
>> >>
>> >>
>> >>
>> >> --
>> >> Nicole Pion
>> >> Outreach and Development Adviser
>> >> AmeriCorps CTC VISTA
>> >> Urbana-Champaign Independent Media Center
>> >>
>> >> --
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>> >> _______________________________________________
>> >> IMC-Tech mailing list
>> >> IMC-Tech at lists.chambana.net
>> >> http://lists.chambana.net/mailman/listinfo/imc-tech
>> >>
>> >>
>> >
>> >
>> >
>> > --
>> > Brian Duggan
>> > Technical Projects Developer
>> > UC Independent Media Center
>> > http://www.ucimc.org | 309 310 7026
>> >
>>
>>
>>
>> --
>> Brian Duggan
>> Technical Projects Developer
>> UC Independent Media Center
>> http://www.ucimc.org | 309 310 7026
>>
>
>
>
> --
> Nicole Pion
> Outreach and Development Adviser
> AmeriCorps CTC VISTA
> Urbana-Champaign Independent Media Center
>
> --
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>
>

-- 
Joy Davis
UCIMC Office Manager
202 S. Broadway Ave., Suite 100
Urbana, IL 61801
imcbooks at gmail.com
217.344.8820
www.ucimc.org

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